HR Onboarding Specialist

Description

POSITION OVERVIEW

Under supervision of the Director of Human Resources, the Human Resources Coordinator will support the functional and administrative duties of the Human Resources Department.   The Human Resources Coordinator must be able to work effectively in a team environment as well as work independently, establish workload priorities, manage multiple tasks, take initiative and work under pressure to perform and complete a high volume of work with speed and accuracy to meet established deadlines. This position has no managerial or supervisory responsibilities.  

KEY ESSENTIAL FUNCTIONS:                                                                                                                           

Assists in the on-boarding process for all new hires.

Enrolls in electronic onboarding system (People Doc) to selected candidates for completion.

Reviews and ensures to completion new hire paperwork (in People Doc) and provide list of required documents to candidates.

Coordinate’s completion of all steps the pre-employment process to include background checks, reference checks, employment verifications and collection of required documents (diplomas, degrees, IDs, certifications, licensures, etc.)

Completes New Hire Checklist in its entirety for all new hires to ensure compliance and legally sound hiring practices.

Ensures new hires receives health insurance packet and enrollment forms.

Prepares final employee file for all new hires ensuring proper filing of all documents and HR forms consistent with departmental standards.

Responsible for effective and efficient management of pre-employment background check processes under OCFS/DOE

Ensure accurate completion of 6000/A Series Packet

Ensure A Series/6000 packets are submitted to the Central Clearance Unit (CCU) the day the candidate starts

Ensure packets and submission confirmation are sent to the program the day the candidate is cleared to start

Provides Pre-Employment Process Training to all newly hired Human Resources Coordinators.

Serves as Justice Center liaison in Human Resources Generalist absence.  Follows all applicable steps in process.

Complete coping, scanning and archiving projects for the HR Department as needed.

Assist in monthly audits as needed.  

Maintain licensure and certification renewal database, ensuring timely renewals.

Ensures terminated employee files are removed from active status and filed in terminated area in a timely manner.

Assists with tracking and compliance of various Human Resources deliverables (Annual Mandatory In services, Talent Reviews, Open Enrollment, etc.)

Assists Director of Human Resources in various HR related projects and initiatives as needed

Assists with various hiring projects, job fairs, filing projects and audits for Acacia Network.

Provides general support to Human Resources department.

Serve as a back for the HR Assistant needed.

All other duties as assigned.

Requirements

REQUIREMENTS:                                                                                                                                                             

2+ years previous relevant experience in Human Resources Healthcare Industry experience preferred.

High School Diploma required.

Bachelor's Degree in Human Resources Management, Organizational Development, Business Management, or an equivalent related field preferred.

Knowledge of HR functions including recruiting and hiring, benefit administration and compensation preferred.

Experience with medical/dental/life insurance enrollment and administration.

Knowledge of federal and state labor laws.

Ability to use business acumen to exercise good judgment and decision-making.

Ability to deal with sensitive issues with diplomacy and discretion.

Must be able to multitask with strong organizational skills.

Strong PC skills including MS Office, HR Perspective/HRB and EZ Labor preferred.

Excellent interpersonal skills and able to communicate both verbally and in written form.

Commitment to cultural diversity and sensitivity.

Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.