HR Office Manager

Job Title - Office Manager

Department - Human Resources & Administration

Reporting To - HR Head

Experience - 4–8 Years

Location - Gurugram

Role Summary

The Office Manager cum HR Operations cum Admin Executive is responsible for ensuring the smooth functioning of the office while managing end-to-end HR operations and administrative activities. The role focuses on creating an efficient workplace, ensuring compliance with HR processes, supporting employee lifecycle management, coordinating with vendors, and maintaining office infrastructure to enable seamless business operations.

Office Administration

• Oversee the day-to-day operations of the office.
  
• Ensure office infrastructure, utilities, equipment, and facilities are maintained.
  
• Manage housekeeping, pantry, security, transport, and other facility-related services.
  
• Coordinate office maintenance, repairs, and vendor service schedules.
  
• Maintain office assets, inventory, stationery, and consumables.
  
• Monitor office expenses and administrative budgets.
  
• Coordinate travel bookings, accommodation, and visitor management.
  
• Ensure workplace safety and compliance with company policies.
  

HR Operations

• Manage the complete employee lifecycle from onboarding to exit.
  
• Coordinate employee documentation, background verification, and induction.
  
• Maintain employee records and HRMS accurately.
  
• Ensure timely issuance of appointment letters, confirmation letters, transfer letters, experience letters, and other HR documents.
  
• Coordinate payroll inputs including attendance, leave, overtime, incentives, reimbursements, and employee data.
  
• Administer employee attendance and leave management.
  
• Coordinate employee confirmation, probation reviews, and exit formalities.
  
• Ensure statutory documentation and HR compliance are maintained.
  
• Support HR audits and maintain required records.
  

Employee Engagement & HR Support

• Organize employee engagement activities and celebrations.
  
• Coordinate employee communication and internal announcements.
  
• Support Learning & Development initiatives and training logistics.
  
• Handle employee queries related to HR operations and office administration.
  
• Promote a positive workplace culture and employee experience.
  
• Coordinate interview scheduling between candidates and hiring managers.
  
• Assist in onboarding activities for new employees.
  
• Coordinate joining formalities and employee orientation.
  

Vendor & Facility Management

• Manage relationships with facility vendors and service providers.
  
• Negotiate vendor contracts and monitor service quality.
  
• Process vendor invoices and coordinate payments with Finance.
  
• Ensure timely renewal of AMC contracts and office service agreements.
  
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Compliance & Documentation

• Ensure adherence to company policies and administrative procedures.
  
• Maintain HR and administrative records with complete confidentiality.
  
• Support ISO, internal audits, and statutory compliance activities.
  
• Prepare MIS reports related to HR operations, administration, attendance, and office expenses.
  

Key Skills

• HR Operations
  
• Office Administration
  
• Employee Lifecycle Management
  
• Payroll Coordination
  
• Attendance & Leave Management
  
• Vendor Management
  
• Facility Management
  
• Employee Documentation
  
• HRMS Management
  
• Recruitment Coordination
  
• MIS Reporting
  
• Employee Engagement
  
• Travel & Logistics Coordination
  
• Inventory Management
  
• Policy Administration
  
• Communication & Stakeholder Management
  
• Problem Solving
  
• Time Management
  
• Microsoft Excel, Word & PowerPoint
  

Educational Qualification

• Bachelor’s degree in human resources, Business Administration, Commerce, or a related discipline.
  
• MBA/PGDM in Human Resources or equivalent qualification is preferred.
  

Preferred Competencies

• Strong organizational and multitasking abilities.
  
• Excellent interpersonal and communication skills.
  
• High attention to detail and process orientation.
  
• Ability to maintain confidentiality and professionalism.
  
• Strong coordination and stakeholder management skills.
  
• Proactive approach to problem-solving and process improvement.
  
• Ability to work in a fast-paced environment with multiple priorities.
  

Key Performance Indicators (KPIs)

• HR documentation accuracy and turnaround time.
  
• Employee onboarding and exit process adherence.
  
• Payroll input accuracy and timeliness.
  
• Office administration and facility uptime.
  
• Vendor SLA compliance.
  
• Employee query resolution time.
  
• Office expense optimization.
  
• Employee engagement activity execution.
  
• Compliance and audit readiness.
  
• Employee satisfaction with HR and administrative support.
  

·       Annual Bonus

·       Provident Fund

·       Performance bonuses

·       Employee's State Insurance Corporation

·       Medical Insurance

·       Night Allowances

·       Pick and Drop facilities (Only for Female Staff)

·       Day outs for Staff

·       Team Lunches

·       Maternity/Paternity leaves

·       Retirement Benefits

·       National and International tour packages after successful completion of service as per company policies

·       Paid Time Off

·       Flexible work schedules and workplace perks like on-site snacks

·       Flexible working

·       Salary reviews are subject to annual performance/annual appraisal reviews