Title: HR & Office Administrative Specialist
Department: Human Resources
Reports To: VP of Human Resources
Location: Rochester, NY
Classification: Nonexempt, Full-Time
Annual Salary: $50,000-55,000 DOE
Position Summary
The HR & Office Admin Specialist will be responsible for the coordination and completion of a wide range of duties related to general administrative tasks. The Specialist will work with several departments and supervisors to coordinate needs based on calendar deadlines. This position will require a highly-organized individual who can work with many personalities and make decisions and adjustments based on deadlines and work-flow needs.
Essential Job Functions and Accountabilities
Job duties include but are not limited to the following activities:
- Coordinate Team/Meeting/Special Event food and lunches for corporate departments.
- Coffee/Snacks Order, Organize, Stock, Maintain, General food housekeeping.
- Keep phone and sign-in sheets current.
- Order Stock.
- Maintain Orderly Supply Closet and First Aid Box.
- Restroom Supplies.
- Open, Meter, FedEx/UPS Packages, Order Pick-up or Deliver to FedEx.
- Hold keys, Manage vehicle maintenance schedule.
- Company Intranet - Keep key documents up to date, seek out relevant content for update.
- Assist in proofing, printing, collating Board Packs, Other presentations as needed.
- Building/Badge Maintenance.
- Coordinate Recycling Vendors.
- Outside Vendor office design quotes, Order furniture, Schedule install and moves.
- Archive and Organize Shared Company Files.
- Assist Executive team as needed with task items such as; travel, scheduling, expenses, etc.
- Shared service support for all HR team members
Knowledge, Skills, and Abilities
- High attention to detail.
- Good organizational skills.
- Ability to prioritize tasks.
- Ability to working independently, handling numerous assignments simultaneously.
- Flexibility - Ability to change work schedule to accommodate other team members.
- Team Work – works well with other members in the company.
- Ability to be resourceful and flexible as conditions change or while encountering obstacles.
- Good working knowledge of Microsoft Word, Excel, PowerPoint.
- Good working knowledge of Internet applications.
Education & Certification Requirements
- Associates Degree or greater in Human Resources or similar degree preferred but not required.
- 2+ years of experience as an Administrative or Office Assistant in a corporate office setting.
About ASSA ABLOY Fenestration
ASSA ABLOY Fenestration is the result of the integration of two heritage brands—Caldwell (established 1888 in Rochester, NY) and Interlock (founded in New Zealand in 1961)—under the global ASSA ABLOY umbrella. Renowned for proprietary, high-performance hardware solutions, the company leads in window and door innovations: from advanced hung window balances and sash lock systems to multipoint, smart security and hardware for sliding, casement, awning, swing, and folding door applications. ASSA ABLOY Fenestration is committed to a culture built on empowerment, innovation, and integrity, and is supported by the extensive resources of ASSA ABLOY—over 50,000 colleagues across 70+ countries.
Company Statement
ASSA ABLOY Fenestration, LLC. is committed to the policy of Equal Employment Opportunity. This policy expressly prohibits discrimination on the bases of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, veteran status or status as a member of any other protected group or activity.
Skills Required
- High attention to detail.
- Good organizational skills.
- Ability to prioritize tasks.
- Ability to work independently and handle numerous assignments simultaneously.
- Flexibility to change work schedule to accommodate team members.
- Teamwork - works well with other members in the company.
- Ability to be resourceful and flexible when conditions change or encountering obstacles.
- Good working knowledge of Microsoft Word, Excel, PowerPoint.
- Good working knowledge of Internet applications.
- 2+ years of experience as an Administrative or Office Assistant in a corporate office setting.
- Associates Degree or greater in Human Resources or similar degree.
What We Do
ASSA ABLOY Fenestration provides world-class hardware solutions for windows and doors in the United States. The company is the result of integrating two heritage brands, Caldwell and Interlock, under the global ASSA ABLOY umbrella. They specialize in proprietary, high-performance hardware, including advanced hung window balances and sash lock systems for sliding, casement, awning, swing, and folding door applications.
