HR Generalist- Kern Admin

As we grow our team, we are looking for individuals who believe the patient is always #1. 

Why work for us?

• Competitive pay which matches your abilities and experience
• Health coverage for you and your family
• Generous number of vacation days per year
• A robust wellness plan and health club discounts
• Continuing education assistance to grow and further your talents
• 403(B) plan with company matching

Intrigued? We’d love to hear from you! Please review the job details below and then click “apply.”

We're looking for someone to join our team as a HR Generalist who:

The HR Generalist is responsible for overseeing the day-to-day operations of the human resources department, ensuring that tasks are completed efficiently, safely, and in accordance with company standards. The HR Generalist plays a key role in managing team performance, providing direction and guidance, and ensuring that operational goals are met. This position requires strong leadership, communication, and problem-solving skills to manage the workflow and support team members.

Essential Functions

1. Manage and process all types of leave requests, including FMLA, ADA, workers' compensation, short-term and long-term disability, military leave, and personal leave.
2. Ensure timely and accurate documentation and tracking of all leave requests and approvals.
3. Ensure compliance with all applicable leave laws, including federal, state, and local regulations.
4. Coordinate with employees, managers, and healthcare providers to verify eligibility and track the status of leave requests.
5. Serve as the primary point of contact for employees regarding their leave of absence, answering questions about policies, eligibility, and leave options.
6. Provide clear communication to employees regarding their rights and responsibilities under leave policies and laws.
7. Assist employees with navigating the leave process, including required paperwork, medical certifications, and return-to-work procedures.
8. Maintain accurate and up-to-date records for all leave requests, including medical certifications and return-to-work documentation.
9. Monitor and enforce deadlines for the submission of medical documentation, certifications, and other necessary paperwork.
10. Stay informed on changes to leave laws and ensure the company's policies and procedures are updated accordingly.
11. Deliver training to HR team and leadership on leave laws, compliance updates, and best practices.
12. Assist with audits of leave records and ensure compliance with privacy regulations (e.g., HIPAA).

Benefits Administration:

• Assists with open enrollment, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardship, and compliance testing.  
• Performs plan audits – Audits records of participants and beneficiaries including active, deferred, retired, and separated members. 
• Reconciles monthly billing for benefits plans and communicates accurate costs to the accounting and finance team.
• Takes initiative and action to respond, resolve, and follow up on issues when they arise, or have the potential to arise, with employees and/or vendors in a timely manner.
• Facilitates benefits orientations weekly during new hire orientation. 
• Assists in analyzing all benefits programs to establish and remain competitive in the local markets.
• Post and distribute materials for open enrollment and summary plan descriptions.
• Explains retirement benefit plan policies, procedures, and legal requirements to employees and beneficiaries.  Fields employee questions and concerns regarding retirement and health & welfare options.
• Partners with HR Management to create SOPs for Benefits processes and programs.
• Documents and maintains administrative procedures for benefits processes.
• Drafts and recommends revisions to company benefits policies and procedures.
• Ensures compliance with applicable government regulations. Audit timeliness and accuracy of required reporting for all health & welfare and retirement plans in accordance with company, state, and federal guidelines and regulations.
• Maintains complete and accurate records for benefit enrollments, changes, etc.
• Streamlines benefits communication strategies across multiple platforms and maintains communication tools that enhance understanding of the company’s benefit package.
• Acquires and distributes relevant information and documentation to plan participants and beneficiaries.
• Assists with providing required information during benefit audits.
• Maintains knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits.
• Handle ad hoc projects ad needed.
• Keeps abreast of Benefit related new trends and best practices in the field.
• Travel may be required where the role includes the support of multiple locations.
• Perform other duties as assigned.

You'll be successful with the following qualifications

• Education: Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Experience: Minimum of 3-5 years of experience in HR
• Knowledge & Skills:
  • Strong understanding of HR functions and best practices.
  • Knowledge of labor laws, employee relations, performance management, and HR compliance.
  • Excellent communication, interpersonal, and leadership skills.
  • Strong organizational and problem-solving abilities.
  • Proficiency in HRIS (Human Resources Information Systems) and Microsoft.
  •   In-depth knowledge of FMLA, CFRA, PDL, ADA, FEHA, and related regulations.
  • Ability to handle sensitive and confidential information with discretion.

Clinica Sierra Vista values human rights, goodwill, respect, inclusivity, equality, and recognizes that the organization derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in healthcare industry, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us.

Clinica Sierra Vista is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!