HR Generalist, Immigration

Transforming the Future of Enterprise Planning

At o9, our mission is to be the Most Value-Creating Platform for enterprises by transforming decision-making through our AI-first approach. By integrating siloed planning capabilities and capturing millions—even billions—in value leakage, we help businesses plan smarter and faster.

This not only enhances operational efficiency but also reduces waste, leading to better outcomes for both businesses and the planet. Global leaders like Google, PepsiCo, Walmart, T-Mobile, AB InBev, and Starbucks trust o9 to optimize their supply chains.

HR Generalist II, Immigration

At o9, we invest in people. We seek talented, driven individuals to power our transformative approach. You’ll thrive in a dynamic, supportive environment, growing while making a real impact.

We are looking for an individual with 2-4 years of relevant HR/immigration coordination experience who can execute established processes with growing independence and demonstrated ownership. This role will support the end-to-end immigration process, from intake and case strategy through filings, ongoing compliance, and direct employee support.

This is a hybrid position requiring in-office attendance 3 days per week.

What you’ll do for us 

Immigration Process & Case Coordination

• Own the full immigration lifecycle, including intake, case strategy, filing preparation, status maintenance, and offboarding for various classifications such as L-1A, H-1B, F-1/CPT/OPT, and PERM.

• Serve as the primary point of contact between the company and external immigration counsel, driving case progress and reviewing deliverables.

• Maintain a real-time tracking process for active cases, expirations, and compliance milestones, escalating risks before they become issues.

• Support employees by explaining timelines, setting expectations, and providing clear, accurate guidance throughout their immigration journey.

Compliance & Risk Mitigation

• Identify and flag compliance risks proactively, such as unauthorized employment exposure and I-9 reverification gaps.

• Monitor regulatory changes and USCIS processing trends that may affect active cases or filing strategies.

• Partner with legal counsel on PERM labor certification processes and coordinate annual H-1B cap-season activities.

• Support audit preparedness and maintain organized immigration records in accordance with retention requirements.

• Support ad hoc compliance and HR tasks as needed to ensure operational efficiency.

Stakeholder Advising & Collaboration

• Advise HRBPs, Talent Acquisition, and managers on work authorization requirements and the immigration implications of job changes.

• Partner with HR Operations to ensure Workday data accuracy for immigration-related employee records and reporting.

• Coordinate with Payroll and Finance on classification-specific requirements like FICA exemptions and prevailing wage compliance.

What you’ll have

• Education: Bachelor’s Degree required 

• Experience: 2-4 years of HR experience with meaningful exposure to U.S. employment-based immigration coordination.

• Knowledge: Working knowledge of common immigration classifications, including H-1B, L-1A, F-1/CPT/OPT, and PERM.

• Skills: Strong written and verbal communication skills; ability to explain complex processes to non-specialist stakeholders.

• Technical Proficiency: High proficiency in HRIS systems (Workday preferred), Google Workspace, and law firm case management platforms.

• Characteristics: Ability to manage multiple concurrent deadlines with precision, a low error tolerance, and the ability to operate with urgency in a fast-paced environment.

More about us… 

At o9, transparency and open communication are at the core of our culture. Collaboration thrives across all levels—hierarchy, distance, or function never limit innovation or teamwork. Beyond work, we encourage volunteering opportunities, social impact initiatives, and diverse cultural celebrations.

With a $3.7 billion valuation and a global presence across Dallas, Amsterdam, Barcelona, Madrid, London, Paris, Tokyo, Seoul, and Munich, o9 is among the fastest-growing technology companies in the world. Through our aim10x vision, we are committed to AI-powered management, driving 10x improvements in enterprise decision-making. Our Enterprise Knowledge Graph enables businesses to anticipate risks, adapt to market shifts, and gain real-time visibility. By automating millions of decisions and reducing manual interventions by up to 90%, we empower enterprises to drive profitable growth, reduce inefficiencies, and create lasting value.

o9 is an equal-opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds, ensuring a fair and unbiased hiring process. Join us as we continue our growth journey!