HR Generalist (GYM)

At Blue Coding, we specialize in connecting amazing talent from all over Latin America and other parts of the world with leading companies in the United States, Canada, and beyond, both through staff augmentation and direct placement. For over 12 years, we've helped cutting-edge organizations build great teams and develop innovative products. Digital agencies, SaaS providers, software consulting firms, and multinationals are just a few of the companies we work with. Our network spans more than 10 countries across the Americas, and we pride ourselves on making the right match between exceptional people and the opportunities they deserve. 

Here are some of the exciting day-to-day challenges you will face in this role:

Employee Records & Regulatory Compliance
• Maintain accurate and up-to-date employee personnel files in accordance with maritime and yachting regulations.
• Ensure compliance with MLC requirements, flag state regulations, visas, work permits, medical certificates, licenses, training records, and other mandatory crew documentation.
• Monitor document expiration dates and coordinate timely renewals.
• Conduct periodic audits of employee records to ensure accuracy and compliance.
• Support vessel audits and inspections by preparing and maintaining required crew documentation.
Employment Contracts & Benefits Administration
• Prepare, issue, and maintain employment contracts, amendments, and related HR documentation.
• Manage employee onboarding and offboarding processes.
• Administer employee benefits programs and act as the primary point of contact for employee inquiries.
• Coordinate with benefits providers and external vendors to ensure accurate enrollment and administration.
Payroll Administration
• Manage monthly payroll processing for yacht crew members and employees located in multiple countries.
• Ensure payroll accuracy, including salary changes, bonuses, leave payments, deductions, and reimbursements.
• Coordinate with payroll providers and internal stakeholders to ensure timely payroll execution.
• Maintain payroll records and support payroll reporting requirements.
Employee Relations & Compliance
Serve as a trusted resource for employees and managers regarding HR policies and employment matters.
Assist in resolving employee concerns and workplace issues professionally and confidentially.
Ensure compliance with applicable labor laws, maritime regulations, and company policies.
Support employee engagement initiatives and foster a positive workplace culture.
Performance Management & Disciplinary Actions
Assist managers with performance management processes and employee development initiatives.
Prepare disciplinary documentation, including verbal warnings, written warnings, performance improvement plans, and supporting records.
Support workplace investigations and maintain accurate documentation.
Ensure disciplinary actions are handled consistently and in compliance with company policies and legal requirements.
Employee Separations
Manage employee resignations, contract completions, and involuntary terminations.
Prepare termination documentation and coordinate final payroll and benefits administration.
Conduct exit interviews and maintain separation records.
Ensure all offboarding processes are completed in accordance with company policies and applicable regulations.

You will shine if you have:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 3 years of Human Resources experience.
• Strong understanding of employment law, HR best practices, and employee relations.
• Experience managing payroll and employee records.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and HRIS platforms.

It doesn't hurt if you also have:

• Experience in the maritime, yachting, hospitality, or luxury services industry.
• Knowledge of MLC requirements and maritime employment regulations.
• Experience managing international payroll and multi-country employment matters.