HR Development & Recruiting Specialist

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Job Summary

The Human Resources Development & Recruiting role plays a critical role in creating a positive and engaging employee experience from the first point of contact through successful onboarding and integration into the organization. This position is responsible for coordinating internal and external recruiting activities, conducting interviews, managing temporary employee conversions, supporting new hire onboarding and orientation programs, ensuring compliance with HR policies and procedures, and maintaining accurate employee records. The ideal candidate is passionate about employee onboarding, relationship building, organization, and delivering exceptional support to new hires, hiring managers, and staffing partners.

Key Responsibilities

• Conduct internal and external candidate interviews for hourly and salaried positions.
• Partner with hiring managers to understand staffing needs and candidate requirements.
• Coordinate interview schedules and candidate communications.
• Maintain candidate tracking and hiring documentation.
• Support recruitment events, job fairs, and community outreach initiatives as needed.
• Serve as the primary HR contact for temporary staffing agencies.

• Build and maintain strong relationships with staffing partners.
• Monitor temporary employee performance, attendance, and eligibility for conversion.
• Coordinate and process temporary-to-permanent employee conversions.
• Ensure all required documentation is completed accurately and timely.
• Manage the complete onboarding process for new hires.

• Coordinate pre-employment requirements and onboarding activities.
• Prepare and distribute onboarding materials and new hire paperwork.
• Organize and facilitate new employee orientation sessions.
• Ensure a welcoming and positive first-day experience for all new employees.
• Partner with department leaders to support successful employee integration and retention.
• Ensure compliance with federal, state, local, and company employment regulations.

• Complete regular audits of employee files and HR documentation.
• Maintain accurate employee records within HR systems.
• Verify and process employment documentation, policy acknowledgments, and onboarding forms.
• Support internal and external audits as required.
• Protect the confidentiality of employee information.
• Respond to employee questions regarding onboarding, policies, benefits, and HR processes.

• Assist with employee status changes and personnel transactions.
• Support HR programs, initiatives, and employee engagement activities.
• Generate reports and maintain HR metrics as needed.
• Provide administrative support for various HR functions and special projects.

• Perform all duties and responsibilities outlined above, as well as other related responsibilities and assignments as directed by management or authorized personnel.

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in Human Resources, recruiting, onboarding, or employee relations preferred.
• Experience working with staffing agencies and temporary workforce management is strongly preferred.
• Manufacturing or production environment experience is preferred.

Knowledge, Skills & Abilities

• Passion for creating an exceptional onboarding and employee experience.
• Strong interpersonal and relationship-building skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Knowledge of employment laws, HR compliance requirements, and HR best practices.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and HRIS systems.
• Ability to handle confidential information with professionalism and discretion.

Preferred Characteristics

• Positive, customer-service-focused attitude.
• Highly organized with strong follow-through.
• Passionate about helping employees feel welcomed and supported.
• Skilled at building partnerships with staffing agencies, hiring managers, and employees.
• Proactive problem-solver with a continuous improvement mindset.
• Comfortable interacting with employees at all organizational levels.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.