HR Coordinator

SUMMARY

The Human Resources Coordinator is integral to enhancing the efficient operation of the Human Resources department at First United Bank. This role involves handling a variety of clerical, administrative, and project management responsibilities in an effort to facilitate seamless employee experiences and contribute to our purpose of inspiring and empowering others to Spend Life Wisely.

MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Provides administrative support to the Human Resources Leadership team, following up on meetings, deadlines for projects, capturing notes, and other similar activities.
• Arranges meetings and creates invites as requested by the HR Leadership team.
• In partnership with the Chief HR Officer and Director of HR, develops and monitors strategic initiatives for the HR team, ensuring alignment with organizational initiatives.
• Leads the administrative components of the organization’s engagement surveys, including the Gallup Engagement and Pulse survey and other community bank regional surveys.
• Leads the HR Engagement Committee and manages the annual calendar of events, actively involving the other committee members.
• Coordinates and acts as a project manager for various HR related projects and initiatives.
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
• Responsible for preparing monthly departmental P-Card reconciliations.
• Responsible for managing the employee business card and name tag order process.
• Upon request, will organize, prepare, and set up various meetings for the HR team.
• Bridge gaps in team dynamics, processes, and systems to avoid project/program pitfalls.
• Provide visibility to the impact of our current efforts, the status of the current project, and upcoming implementations.
• Promote a culture consistent with First United’s mission, vision, guiding principles, and values, enhancing employee engagement and development.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed.
• Monitors tasks delegated by the HR Leadership team to employees, to ensure that completed work is achieved to agreed deadlines.
• Manages incoming calls and visitors.
• Responds and resolves administrative inquiries and questions.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Adherence to all First United Policies and Procedures. 
• Dresses professionally. 
• Recommends to leader possible methods to improve department. 
• Completes all required compliance exams on a yearly basis
• Performs other duties as requested. 

EMPLOYEE SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

• High School Diploma or GED equivalent. 
• Associate's degree preferred.
• Three (3) years of experience in an assistant position in support of senior management preferred.
• High-level experience in staff management preferred.

Knowledge, Skills, and Abilities

• Strong understanding of the internal organizational dynamics, and familiar with who does what within the organization.
• Excellent technical skills, including proficiency with Microsoft Office programs:
• Excel, Outlook, and PowerPoint proficiency
• Proven track record of successfully managing upwards.
• Excellent organization, writing, and interpersonal skills.
• Ability to prepare management and other reports as necessary to a high standard.
• Ability to pay close attention to detail to ensure that high-quality work leaves the department/organization.
• Ability to work under pressure to tight deadlines and coordinate the input of others in these circumstances.
• Ability to manage change.
• Ability to work effectively with a range of partners and stakeholders.
• Ability to work discreetly, maintaining confidentiality at all times.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by supervisor to meet the ongoing needs of the organization.

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at [email protected] for assistance.