The Role
Administers payroll, timekeeping, employee changes, benefits, workers’ compensation claims, recruiting coordination, onboarding, personnel records, scheduling support, and HR reporting. The role handles payroll and benefits inquiries, maintains audit-ready files, coordinates screenings and paperwork, leads new hire orientation, and supports HR projects while working closely with employees, managers, and the Director of Human Resources.
Summary Generated by Built In
HR Coordinator
Onsite - Seattle, WA
$27-30/hour DOE
The Role
The HR Coordinator works directly with and reports to the Director of Human Resources, owning the day-to-day administration behind payroll, benefits, recruiting, and onboarding. This is a hands-on, detail-driven role for someone who wants full-cycle exposure across the HR function.
What You'll Do
- Review time cards for accuracy and timeliness, following up with managers and employees on discrepancies
- Process new hire, pay change, and termination data accurately and on time for each pay cycle
- Compile and verify garnishments, PTO, and benefits deductions for payroll accuracy
- Process employee change requests (direct deposit, tax withholding, address updates)
- Respond to employee payroll inquiries and research/resolve processing issues
- Enroll, term, and process changes for group insurance programs (medical, dental, vision, life, 401(k), HRA, COBRA)
- Maintain the online 401(k) employee database and produce benefits reporting as needed
- Manage workers' compensation claims from filing through resolution
- Post jobs, pre-screen candidates, and acknowledge resumes as part of the full hiring cycle
- Draft offer letters, prepare offer packets, and coordinate background checks and drug screenings
- Lead New Hire Orientation, including benefits and policy overviews and completion of new hire paperwork
- Maintain accurate, audit-ready personnel files for all employees
- Support schedule management for client site teams
- Produce general HR activity reports and support ad hoc HR projects
What We're Looking For (Required)
- Experience in HR administration, payroll, or benefits coordination
- Hands-on experience processing payroll and reviewing time card data
- Experience administering group benefits programs (medical, dental, vision, life, 401(k), HRA, COBRA)
- Experience coordinating background checks, drug screenings, and new hire paperwork
- Comfort working directly with employees on sensitive payroll/benefits inquiries
- Strong attention to detail and recordkeeping/audit discipline
- Experience with HRIS or online benefits enrollment platforms
Nice to Have
- Experience supporting workers' compensation claims administration
- Experience in a multi-site or client-services environment
- SHRM-CP, PHR, or similar HR certification
Skills Required
- Experience in HR administration, payroll, or benefits coordination
- Hands-on experience processing payroll and reviewing time card data
- Experience administering group benefits programs, including medical, dental, vision, life, 401(k), HRA, and COBRA
- Experience coordinating background checks, drug screenings, and new hire paperwork
- Comfort working directly with employees on sensitive payroll and benefits inquiries
- Strong attention to detail and recordkeeping or audit discipline
- Experience with HRIS or online benefits enrollment platforms
- Experience supporting workers’ compensation claims administration
- Experience in a multi-site or client-services environment
- SHRM-CP, PHR, or similar HR certification
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
HOA Talent is a recruitment and career-advisory platform that connects HOA industry professionals with management companies that prioritize sustainable careers.
.jpg)
