Advocates Jobs

HR Coordinator - Temporary

Advocates

HR Coordinator - Temporary

Posted 7 Days Ago

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2 Locations

In-Office

23-24 Hourly

Junior

Kids + Family • Social Impact

The Role

Provides administrative and operational HR support, including recruitment and onboarding documentation, employee records, HRIS updates, benefits and training administration, employee inquiries, scheduling, communications, and general office duties. Maintains confidentiality, accuracy, compliance, and positive employee and manager experiences while supporting Human Resources and Training departments.

Summary Generated by Built In

Overview

Rate: $23.00-$24.00/hour

Schedule: Monday through Friday 9am-5pm. This postion is on-site. This is a temporary role with a potential for temp to perm.

The HR Coordinator provides administrative and operational support to the Human Resources team across a variety of functions, including recruitment, onboarding, employee records management, benefits administration, and training and development. This role serves as a key point of contact for employees and managers, ensuring a positive employee experience while maintaining accuracy, confidentiality, and compliance with company policies and employment regulations.

Who We Are

At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.

We're a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.

At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.

Minimum Education RequiredHigh School Diploma/GED Responsibilities

Serve as the primary customer service contact for the Human Resources and Training departments, responding to employee, manager, and applicant inquiries in a timely and professional manner.

Assist with the administration of human resources programs, policies, and procedures for all employees.

Maintain, organize, and manage personnel records and files in accordance with established guidelines and retention requirements.

Support the recruitment and onboarding process by:

Processing pre-employment and onboarding documentation.

Submitting IT access and equipment requests.

Supporting the E-Verify process.

Ensuring completed new hire documentation is accurately routed to appropriate departments.

Process and maintain employee information within the Human Resources Information System (HRIS), including new hires, employee status changes, and updates to personal information.

Coordinate training room scheduling and logistics for the Training Department.

Manage training rosters and distribute training-related communications, including registration confirmations, reminders, and attendance follow-up notifications.

Perform general administrative duties, including word processing, copying, filing, scanning, data entry, and document preparation.

Attend and actively participate in supervision and staff meetings.

Perform all duties in accordance with agency’s policies and procedures.

Strictly follow all agency Performance Standards.

Qualifications

High School Diploma or G.E.D, Associates or higher degree in related field preferred.

2 years’ administrative experience required. 1-2 years’ experience in human resources preferred.

Must be able to perform each essential duty satisfactorily.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Ability to maintain strict confidentiality and exercise discretion with sensitive information.

Strong customer service and interpersonal skills.

Excellent organizational skills with strong attention to detail.

Ability to effectively manage multiple priorities in a fast-paced environment.

Strong written and verbal communication skills.

Ability to work independently while also contributing effectively within a team environment.

Ability to follow direction and adapt to changing priorities.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

We are committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application, interview or hiring process, please contact Human Resources.

Skills Required

High school diploma or GED
Associate degree or higher in a related field
Two years of administrative experience
One to two years of human resources experience
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to maintain strict confidentiality and exercise discretion with sensitive information
Strong customer service and interpersonal skills
Excellent organizational skills and strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Ability to work independently and contribute effectively within a team
Ability to follow direction and adapt to changing priorities

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The Company

2,400 Employees

Year Founded: 1975

What We Do

Advocates is a nonprofit human-services organization serving people and families facing developmental, mental-health, disability, autism, brain-injury, and substance-use challenges. It partners with individuals to create person-centered solutions, offering community-based day services, residential care, behavioral-health support, case management, crisis stabilization, peer support, and family engagement across Massachusetts and Rhode Island. Its mission is to help people live full, meaningful lives in their communities.