The Role
The HR Coordinator & Office Administrator welcomes visitors, manages security and administrative tasks, supports HR operations and talent acquisition, and maintains the front lobby.
Summary Generated by Built In
Intellisense Systems, Inc. innovates what seemed impossible. We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace and defense markets. We design, develop, and manufacture advanced products for ground, maritime, and airborne applications. Our products have been deployed in every extreme environment on Earth!
The Human Resources Coordinator & Front Desk role is responsible for managing the front desk operations, including welcoming visitors, maintaining security by following appropriate procedures, handling administrative tasks, generating spreadsheet reports for analysis and maintaining the overall appearance of the front lobby. This role requires attention to detail, organizational skills, and the ability to multitask in a fast-paced environment. This role requires regular interaction with staff and visitors and is “the face of the Company.”
Responsibilities:
Requirements:
Pay Range:
$26.00-$32.00/hour
However, base salary for this position will vary based on your skills, qualifications, and experience.
Benefits:
The unique culture at Intellisense offers the entrepreneurial spirit of a smaller company with the support and expertise of a larger organization. Intellisense hosts the research and development of a wide range of cutting-edge technologies. As such, we are looking for individuals that have a wide breadth of experience while also being subject matter experts in their respective field.
With an immediate 40-hours of paid time off, and 100% 401(k) matching up to 4% of your annual salary without a vesting period, we recognize that employees are our greatest resource and that finding the right individuals will make our company even better.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us by phone at 310-320-1827 or by email at [email protected]
Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3). We are proud to be an EEO/AA employer M/F/D/V. Intellisense Systems, Inc is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
CS 26011-C
The Human Resources Coordinator & Front Desk role is responsible for managing the front desk operations, including welcoming visitors, maintaining security by following appropriate procedures, handling administrative tasks, generating spreadsheet reports for analysis and maintaining the overall appearance of the front lobby. This role requires attention to detail, organizational skills, and the ability to multitask in a fast-paced environment. This role requires regular interaction with staff and visitors and is “the face of the Company.”
Responsibilities:
- Greet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge. Answer phone calls and direct them to the proper department.
- Security and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned. Ensure compliance with security protocols such as cross referencing all foreign national visitors against Denied Party List or subject to NISPOM random inspections.
- HR Data Support: Execute assigned Excel projects including data collection. This may include but not be limited to compiling employee data from the payroll & timekeeping systems to support monthly reporting & annual 401k, ESOP and Worker’s Compensation audits. Other audit support may include: DCAA, OFCCP, I9, etc.
- HR Operations: Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules.
- Talent Acquisition Assistance: Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation
- Front Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable.
- Manage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared.
- Data Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records. Other administrative duties as needed such as data input and business process support. This may include supplier and/or customer contact.
- Catering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed.
- Flower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time.
- General Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department.
- Job responsibilities within our organization are dynamic. This may not be a complete list of duties. Other responsibilities and duties may be assigned by your supervisor or upper management at any time.
Requirements:
- High School Diploma or equivalent.
- Proficient using Microsoft Excel in at least 2 or more of the following features: index/match, VLOOKUP, pivot tables & reports, write formulas, conditional formatting.
- Previous experience in a receptionist or administrative role is preferred.
- Ability to manage multiple tasks simultaneously with attention to detail.
- Strong communication and interpersonal skills.
- Friendly, approachable, and professional demeanor.
- Strong organizational skills and ability to work independently.
- Exceptionally high degree of customer service.
Pay Range:
$26.00-$32.00/hour
However, base salary for this position will vary based on your skills, qualifications, and experience.
Benefits:
- 4 Weeks PTO a year (including 40 hours of PTO your first day)
- 10 paid holidays
- 401(k) with 100% employer matching up to 4% of salary (no vesting period
- Multiple options for Medical, Vision, Dental Insurance plans
- Health Savings Accounts
- Flexible Spending Accounts
- Tuition Assistance (30% of Tuition with a minimum grade)
- 100% Paid Employee Assistance Program (EAP)
- 100% Paid Basic Life and AD&D Insurance
- 100% Paid Workers Compensation Insurance
- Voluntary Life Insurance
The unique culture at Intellisense offers the entrepreneurial spirit of a smaller company with the support and expertise of a larger organization. Intellisense hosts the research and development of a wide range of cutting-edge technologies. As such, we are looking for individuals that have a wide breadth of experience while also being subject matter experts in their respective field.
With an immediate 40-hours of paid time off, and 100% 401(k) matching up to 4% of your annual salary without a vesting period, we recognize that employees are our greatest resource and that finding the right individuals will make our company even better.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us by phone at 310-320-1827 or by email at [email protected]
Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3). We are proud to be an EEO/AA employer M/F/D/V. Intellisense Systems, Inc is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
CS 26011-C
Skills Required
- High School Diploma or equivalent
- Proficient using Microsoft Excel in multiple features
- Previous experience in a receptionist or administrative role
- Ability to manage multiple tasks simultaneously
- Strong communication and interpersonal skills
- Friendly, approachable, and professional demeanor
- Strong organizational skills and ability to work independently
- Exceptionally high degree of customer service
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Intellisense Systems, Inc. is a leading provider of advanced sensing and display solutions supporting a data continuum from acquisition to visualization. We enhance our hardware with software that adds intelligence to our systems and can turn raw data into useful information for improved decision making and process automation. Intellisense Systems offers both off-the-shelf products and custom development services. These services include research and development, requirements analysis, design, systems integration, prototyping, production, testing, field support, and training. Headquartered in the South Bay area of Los Angeles, we occupy over 100,000 square feet across two facilities. Our manufacturing capabilities include electronics fabrication, unit qualification testing, systems integration, and volume production with full quality assurance. Intellisense Systems is qualified across engineering, accounting, and manufacturing to serve both government and commercial customers.
