HR Coordinator, Employee Experience and Programs

Why Vagaro? At Vagaro, we believe in fostering a collaborative and inclusive work environment where every team member can thrive. Our culture is built on innovation, continuous learning, and a passion for making a positive impact. We support our employees' growth and vision for themselves, offering opportunities for professional development and career advancement. Join us and be part of a team that values creativity, teamwork, and a commitment to excellence. Plus, we know how to have fun while getting the job done!

What you'll Be Doing: The Human Resources Coordinator, Employee Experience & Programs is responsible for supporting employee engagement, employee communications, recognition programs, employee lifecycle touchpoints, diversity and inclusion initiatives, and HR program administration. This role helps foster a positive employee experience by coordinating programs that support employee connection, engagement, development, and retention. The HR Coordinator serves as a key resource for employees and managers, administering employee experience initiatives, managing employee feedback processes, coordinating events and recognition programs, and supporting special projects across the People & Talent function. This position partners closely with the Senior HR Business Partner, Senior HR Operations Partner, Total Rewards Partner, and Talent Acquisition team to deliver a positive and engaging employee experience throughout the employee lifecycle. 

*This role is based onsite in Pleasanton, CA Monday through Friday*

Compensation

• Base Annual Salary: $75,000 to $85,000
• Annual Bonus: Up to 10%

Your Impact: 

Employee Experience & Engagement 

• Coordinate employee engagement initiatives and programs designed to promote a positive workplace culture. 
• Administer employee check-in programs through company systems and tools, including scheduling, tracking completion, reporting, and escalation of feedback requiring HR review. 
• Compile employee feedback trends and provide reporting to HR leadership. 
• Support employee engagement surveys and assist with communication and participation efforts. 
• Assist in the development and implementation of employee engagement action plans. 
• Coordinate employee recognition initiatives, service anniversary programs, and appreciation activities. 

Diversity, Equity, Inclusion & Belonging (DEIB) 

• Coordinate DEIB programs, awareness campaigns, cultural observances, and educational initiatives. 
• Support employee participation in DEIB activities and events. 
• Track participation and engagement metrics related to DEIB initiatives. 
• Partner with HR leadership to support an inclusive workplace culture. 

Employee Communications 

• Draft and distribute employee communications, announcements, newsletters, and HR updates. 
• Maintain employee-facing HR resources, including intranet content, communication boards, and digital resources. 
• Assist with communication plans for organizational initiatives, policy updates, and HR programs. 
• Support employee communications related to Workday implementation and other organizational changes. 

Employee Programs & Events 

• Coordinate employee appreciation events, wellness activities, team-building programs, and company celebrations. 
• Manage logistics for employee events, including scheduling, vendors, supplies, and communications. 
• Support onboarding activities and new hire welcome experiences. 
• Coordinate employee milestone programs and recognition efforts. 

HR Program Administration 

• Support administration of HR initiatives, projects, and special programs. 
• Maintain program documentation, calendars, trackers, and reporting. 
• Assist with policy acknowledgments, employee communications, and training coordination. 
• Support HR audits and reporting efforts as needed. 
• Assist with HR projects and cross-functional initiatives. 

Recruiting & Employer Brand Support 

• Support recruiting events, career fairs, and employer branding initiatives. 
• Assist Talent Acquisition with candidate experience activities as needed. 
• Support employee referral program administration. 
• Assist with onboarding and new hire engagement activities. 

Reporting & Analytics 

• Track participation, engagement, and completion metrics across employee programs. 
• Generate reports and dashboards related to employee engagement initiatives. 
• Identify trends and opportunities for continuous improvement. 

What you Bring: 

Qualifications (Required) 

• Bachelor's degree in Human Resources, Business Administration, Communications, Marketing, Psychology, or related field, or equivalent experience. 
• 1-3 years of experience in Human Resources, Employee Experience, Recruiting Coordination, Internal Communications, or related field. 
• Strong written and verbal communication skills. 
• Excellent organizational and project management skills. 
• Ability to manage multiple projects and priorities simultaneously. 
• Proficiency with Microsoft Office Suite and business systems. 
• Ability to handle confidential information with professionalism and discretion. 

Qualifications (Preferred) 

• Experience supporting employee engagement, culture, or recognition programs. 
• Experience coordinating events and employee communications. 
• Experience with HRIS systems such as Paycom or Workday. 
• Experience working in a fast-paced, high-growth environment. 
• Knowledge of employee engagement survey tools and reporting platforms. 

Additional Information 

The Human Resources Coordinator, Employee Experience & Programs plays a key role in creating a positive employee experience by supporting engagement, communication, recognition, and culture-building initiatives. This position provides valuable support across the People & Talent team while helping employees feel connected, informed, and engaged throughout their employment journey. 

Other duties as assigned. 

Why You’ll Love Working Here: 💖

• Attractive Compensation & Performance Bonuses: Enjoy a competitive salary paired with performance-based bonuses
• Generous PTO: 15 accrued days, plus 10 company holidays annually.
• Health & Wellness: Comprehensive healthcare, dental, and vision plans for you and your family. 🏥
• Exclusive Perks: Discounts on attractions, theme parks, shows, sports events, movies, hotels, and more through TicketsAtWork. 🎟️
• Beauty Perks: $30/month reimbursement for any Vagaro service, including health, beauty, or wellness treatments. 💅
• Food Perks: $50 monthly stipend for our onsite microkitchen and a complimentary DoorDash DashPass subscription. 🍽️
• Growth Opportunities: College Assistance Reimbursement, access to EAP & Work/Life Programs, and a LinkedIn Learning account. 📚
• Financial Security: 401k program with 4% matching and optional life/supplemental insurance. 💰
• Stay Active: Access to our on-site gym, flavored water dispenser, and basketball court to keep you fit and energized! 🏀

Equal Opportunity Employer:
Vagaro is proud to be an Equal Employment Opportunity and affirmative action employer. We foster an inclusive environment where individuals are evaluated without discrimination based on gender, race, ethnicity, age, disability, religion, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Privacy Policy:
Your privacy matters! At Vagaro, we are committed to protecting your personal information. Before proceeding with your application, please review our Employee and Applicant Privacy Notice here. By submitting your application, you acknowledge that you have read and understood our Privacy Notice, which outlines how we collect, use, disclose, and protect your information during the recruitment and employment process.

Vagaro is an E-Verify employer. Learn more at www.e-verify.gov

Learn More About Vagaro:
Visit us at vagaro.com/pro and vagaro.com to learn more.]