HR Compliance Specialist

MISSION STATEMENT:

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW:

The Compliance Specialist plays a pivotal role in ensuring strict adherence to company-wide policies and regulations set forth by OMH, DOH, OASAS, DOE, CHRC, and other relevant bodies within the Human Resources department of Acacia Network. This position is responsible for overseeing compliance in multiple critical areas, including regulatory filings, policy adherence, document management, and reporting.

KEY ESSENTIAL:

Justice Center:

• Manage and ensure compliance for the Justice Center fingerprint packet, including Staff Exclusion List (SEL), Criminal Background Check (CBC), and Statewide Central Register Database (SCR) clearances.
• Maintain and update the online Justice Center portal monthly, incorporating changes such as terminations and new hires.

Department of Education (DOE), Department of Health (DOH), Criminal History Record Check, Security Guard Licensure:

• Ensure all staff under DOE, DOH are fingerprinted and that clearances have been received
• Verify that all staff are eligible to work at their respective sites based on clearances needed
• Regularly audit staff clearance statuses.
• Remove any staff from schedules who do not have proper clearance.
• Verify the completeness and validity of clearance documentation for DOH staff.

Criminal History Record Check (CHRC): 

• Verify clearance status for all unlicensed staff
• Ensure the staffing list under the CHRC system is accurate and up to date.
• Inactivate all staff who are no longer active in online portal

Security Guard Compliance: 

• Ensure all guards have an active security guard license.
• Ensure all guards under a Residential or Commercial buildings have F01 and F07 trainings. All Security Guard Supervisors must also have F95
• Ensure all guards working under a shelter have a F-80 and F-02 training 
• All guards who do not have an active license must be removed from schedule. 

Annual Compliance Processes:

Oversee compliance with:

• Code of Conduct training,
• Annual Inservice training
• Talent Reviews
• Introductory Period Reviews
• Handbook Acknowledgments
• Health Screening Forms
• Annual Sexual Harassment training

General Compliance Responsibilities:

• Stay updated with regulatory changes and requirements related to DOE, DOH, CHRC, and Security Licenses.
• Assist in the development and implementation of compliance procedures and policies to ensure adherence to all applicable regulations.
• Conduct regular audits and reviews to monitor compliance status.
• Collaborate with other departments or agencies to resolve compliance issues.
• Maintain accurate records and documentation related to compliance efforts.

Communication and Training:

• Provide training and guidance to HR staff and managers regarding compliance requirements.
• Communicate effectively with staff regarding compliance policies, procedures, and updates.
• Address any compliance-related concerns or inquiries from staff members promptly.

File and Document Management:

• Ensure complete files are scanned and accurately stored in designated HR systems. This includes active and terminated files
• Maintain the HR Drive, ensuring it contains only the most current and relevant information (Job Description, Benefit Summaries, HR Forms, Templates)
• Coordinate the transfer of terminated staff files older than seven (7) years to Iron Mountain or similar archival service.

Additional Responsibilities:

• Manage position control and vacancy reports, ensuring updates are timely and distributed to program managers monthly.
• Assist with special projects as assigned by the HR Director or senior management

REQUIREMENTS:

· High School Diploma or GED required Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

· Minimum of two (2) years of experience in compliance management, preferably in a non-profit or similar environment.

· Thorough understanding of regulatory requirements and best practices related to HR compliance.

· Strong organizational skills with meticulous attention to detail.

· Ability to manage multiple priorities and meet deadlines in a fast-paced setting.

· Excellent communication skills, both written and verbal.

· Proficiency in Microsoft Office Suite and experience with HRIS platforms (e.g., PeopleDoc).

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

 As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.