HR Assistant

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

Responsibilities

• Post job advertisements, screen CVs, coordinate interviews, and prepare offer and hiring documentation;

• Prepare onboarding materials, coordinate orientations, manage system access requests, and process exit documentation;

• Maintain employee records, update HR databases in HRIS, and prepare employment letters and HR documents;

• Track attendance and leave data, prepare payroll inputs, and coordinate with Payroll/Finance teams;

• Respond to basic HR inquiries, support policy implementation, and assist with employee communications;

• Assist in organizing employee engagement program or HR initiatives;

• Assisting with the administration and coordination of training programs, workshops, and employee development initiatives. Maintaining training records and track employee participation;

• Providing support to company Learning & Development initiatives and organisational programmes;

• Act as Local Learning Partner for Learning & Development within the entity or country responsible;

• Promotes and enables Workday Learning at the local level;

• Reporting from Workday Learning of local staff learning activities for management as required;

• Encourages the use of the Performance Evaluation (PPD) in Workday for identifying and recording individual training needs duals.

Qualifications / Skills / Experience

• Bachelor’s degree in human resources, Psychology, Business Administration, or a related field (or an equivalent combination of education and experience);

• Minimum 1–2 years of experience in an HR administrative, HR support, or related role;

• Fresh graduates with strong internships or practical HR exposure may be considered;

• Experience supporting a multinational, culturally diverse, or international work environment is an advantage;

• Basic understanding of HR functions including recruitment, onboarding, employee records, payroll support, and training administration;

• Basic awareness of labor laws and employment regulations applicable to daily HR operations;

• Familiarity with HR systems (HRIS) and standard HR documentation processes is required. Experience or exposure to Workday HRIS will be a strong advantage;

• The ability to coordinate activities, manage assigned tasks independently, and work effectively with managers, employees, and external partners under the direction of a more senior HR role; 

• Having relevant HR certification or coursework is an advantage;

• Excellent command of English in both verbal and written communication;

• Strong administrative and organizational skills with high attention to detail;

• Effective communication and interpersonal skills, able to interact professionally with employees from diverse cultural and national backgrounds;

• Ability to work effectively with multinational stakeholders, demonstrating cultural sensitivity and adaptability;

• Ability to handle confidential and sensitive information with discretion and professionalism;

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

What we offer

• Competitive salary;

• Generous paid-leave;

• Career & training opportunities (international opportunities possible);

• Collective health insurance and outpatient benefits;

• Employee Assistance Programme (EAP) to provide help when you need extra support;

**Benefits may vary according to position/contract/grade level.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

How to apply

• Please include your latest resume in the application.

• We regret to inform that we will only process applications made via our Careers website (and other linked portals) and only shortlisted applicants will be contacted.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.