HR Assistant

Role Overview

The HR Assistant provides foundational administrative and operational support to the Human Resources department, assisting with day-to-day HR processes, employee records, and coordination tasks. This role supports onboarding, compliance documentation, and routine HR inquiries while ensuring accurate recordkeeping and maintaining confidentiality. The HR Assistant works closely with HR Coordinators and HR leadership to help ensure smooth HR operations and a positive employee experience.

This is a hybrid position based out of our San Diego office. The on-site days will be Tuesday, Thursday, and Friday.

Salary:

$25.00- $27.00 per hour

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

Key Responsibilities

The Big Picture

• Support daily HR administrative functions to ensure efficient department operations.
• Assist with employee onboarding, personnel file maintenance, and compliance documentation.
• Serve as a point of contact for routine HR inquiries and requests.
• Maintain accuracy and organization of HR records and systems.
• Provide general administrative support to HR leadership and team members.

Specific Tasks

• Assist with onboarding and offboarding processes as needed
• Maintain and organize personnel files, including onboarding paperwork, I9 documentation, and archived records.
• Support requests and routine HR correspondence.
• Monitor and route messages from HR inboxes or shared communication channels.
• Assist with tracking required trainings, acknowledgments, and compliance documentation.
• Enter and update employee data in HR systems as directed.
• Support basic timecard edits and corrections under HR leadership guidance.
• Prepare HR forms, reports, and internal documentation as needed.
• Coordinate scheduling and administrative tasks for HR initiatives and meetings.
• Provide general clerical and administrative support to the HR team as assigned.
• Distribute and respond to mail inquiries as needed 

Qualifications 

• High school diploma or equivalent required.
• Coursework or associate degree in Human Resources, Business Administration, or a related field preferred.
• 1+ year of administrative or office support experience preferred.
• Exposure to HR processes or a professional services environment is a plus.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and basic HR systems.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Competencies

1. Performance & Contributions: Consistently delivers quality results and meets or exceeds job requirements.
2. Collaboration & Communication: Works effectively with colleagues and communicates clearly.
3. Initiative: Proactively takes action to achieve results.
4. Professional Growth & Development: Demonstrates ongoing professional growth and seeks opportunities for development.
5. Team Performance & Cohesion: Builds a cohesive and high-performing team. 

Additional Information

• This role requires strict adherence to confidentiality and data privacy standards.
• Duties may expand as experience and proficiency in HR functions increase.

Benefits

At Singleton Schreiber, we value the hard work and dedication of our team, and we’re proud to offer a benefits package that reflects that commitment. Our goal is to support your well-being, growth, and work-life balance through a wide range of meaningful perks:

• 100% employer-paid health, dental, and vision insurance for employees and dependents
• $50,000 in life insurance provided at no cost
• 401(k) plan with 6% dollar-for-dollar employer match after probationary period
• Generous paid parental leave for birth, adoption, or fostering
• Dependent care reimbursement up to $3,500/month
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Up to $5,000 Infertility Treatment reimbursement and 
• Up to $5,250/year in tuition reimbursement for professional development
• Monthly commuter reimbursement up to $100 for public transportation
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
• $25 work-from-home allowance each pay period for hybrid and remote staff
• State bar and approved professional association dues covered
• $30 Grubhub lunch credit every first Friday of the month
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

Nondiscrimination Statement

 Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.