HR Assistant

The HR Assistant provides hands-on Human Resources and full life-cycle recruiting support for the corporate office. This role supports the full employee lifecycle, including recruiting, onboarding, HRIS data management, benefits administration, compliance reporting, employee engagement, and general HR operations. 

This position is ideal for a detail-oriented HR professional who enjoys both recruiting execution and HR administration in a fast-paced environment. Bilingual proficiency in English and Spanish is strongly preferred. 

Key Responsibilities 

Employee Records, Onboarding & Offboarding 

• Maintain and update employee records within the HRIS and internal systems in compliance with company policies 

• Support new-hire onboarding by preparing documentation, collecting required forms, and entering employee data into the HRIS 

• Collect and process I-9 documentation and complete E-Verify requirements 

• Coordinate and conduct new-hire orientations 

• Support employee offboarding, including documentation, system updates, and coordination with internal teams 

Recruiting & Talent Acquisition (Full Life-Cycle) 

• Manage full life-cycle recruiting for roles across the organization 

• Post, manage, and close job openings in the Applicant Tracking System (ATS) 

• Screen candidates and conduct initial outreach and communication 

• Schedule interviews and coordinate with hiring managers and internal stakeholders 

• Manage the interview and offer process to ensure a positive candidate experience 

• Prepare and send offer letters, employment agreements, and compensation documentation 

• Initiate, monitor, and audit background checks during the offer stage 

• Promote the ScentAir employer brand through professional and consistent candidate engagement 

• Maintain accurate recruiting data and reporting within the ATS 

Benefits, Employee Support & Engagement 

• Assist with benefits administration, including new-hire benefit enrollments and related support 

• Respond to employee inquiries regarding HR policies, benefits, and procedures, escalating as appropriate 

• Coordinate training sessions, performance review cycles, and employee engagement activities 

• Support employee engagement initiatives and internal HR programs 

Compliance, Reporting & HR Operations 

• Perform HRIS data entry and maintenance, including employee status changes 

• Prepare HR reports and assist with audits and compliance documentation (OSHA, EEO, internal audits) 

• Ensure HR processes align with federal, state, and company policies 

• Provide HR data and reports as needed for leadership and business partners 

• Create and maintain organizational charts and HR documentation 

• Provide general administrative support to the HR team and assist with special projects as assigned 

Qualifications & Skills 

• 1–3 years of experience in Human Resources, HR administration, or a related role 

• Working knowledge of general HR practices, processes, and compliance requirements 

• Experience with HR software systems and applicant tracking systems (ADP WFN & JazzHR experience preferred) 

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) 

• Strong interpersonal, written, and verbal communication skills 

• Exceptional organizational skills with high attention to detail 

• Ability to manage confidential information with professionalism and discretion 

• Ability to multitask and work effectively in a fast-paced environment 

• Bilingual proficiency in English and Spanish preferred 

What We Offer 

• Competitive salary starting at $50,000 annually 

• Flexible hybrid work schedule (3 days onsite / 2 days remote) 

• Collaborative and supportive HR team environment 

• Exposure to full employee lifecycle HR and recruiting operations 

• Opportunity for growth within Human Resources and Talent Acquisition