#LI-HYBRID
Why Kenes:
With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we specialize in delivering world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress.
Our 250 team members work across the globe, combining creativity with precision to design experiences that matter. At Kenes, we value teamwork, personal growth, and work-life balance — building an environment where people can thrive both professionally and personally.
Job Summary:
We are looking for a Junior HR Assistant & Office Manager to join our team in Madrid. This is a great opportunity for someone at the beginning of their HR career who wants to gain hands-on experience in a global environment and be involved in both Human Resources and office operations.
The ideal candidate is a positive, organized, and proactive person who enjoys working with people, is eager to learn, and is excited to contribute to creating a great employee experience.
Responsibilities:
Human Resources & Recruitment
- Support daily HR operations, employee documentation and HR processes.
- Assist with onboarding activities and employee experience initiatives.
- Maintain personnel files and support HR compliance processes.
- Become part of our global recruitment team and support recruitment activities.
- Contribute ideas to improve HR processes and employee experience.
- Ensure the office is organized, welcoming, and well-maintained.
- Coordinate office facilities, suppliers, and workplace resources.
- Support office events, employee activities, and team-building initiatives.
- Assist with travel and logistical arrangements when needed.
- Support visits from colleagues and managers from other Kenes locations.
- Excellent written and spoken English.
- Strong interest in developing a career in Human Resources.
- Positive, friendly, and approachable personality.
- Highly organized with strong attention to detail.
- Proactive attitude and ability to take initiative.
- Ability to work independently while being a strong team player.
- Comfortable working in an international and multicultural environment.
- Strong communication and interpersonal skills.
- Real opportunities for professional development in a leading international company.
- Hands-on experience in global HR and recruitment processes.
- Friendly team culture that promotes learning, collaboration, and continuous development.
- Hybrid model & flexible working hours.
- Extra remote working days / weeks.
- Easy access by public transport (really close by a metro stop).
- Regular team events.
- Refer a friend program.
Skills Required
- Excellent written and spoken English
- Strong interest in developing a career in Human Resources
- Positive, friendly, and approachable personality
- Highly organized with strong attention to detail
- Proactive attitude and ability to take initiative
- Ability to work independently while being a strong team player
- Comfortable working in an international and multicultural environment
- Strong communication and interpersonal skills
What We Do
Our Mission: To be the world’s leading facilitator of meetings for global exchange of professional knowledge in medical, scientific and other professions, based upon our core values of integrity and excellence. With over 60 years of expertise, Kenes Group has become a global leader in meetings, excelling as a Professional Conference Organiser (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME). Founded in Tel Aviv in 1965 and headquartered in Geneva, Kenes Group has hosted over 4,300 conferences in more than 100 cities around the globe, providing services to over 220,000 participants per year. Over the past six decades, Kenes Group has established and maintained its winning reputation as a global meeting and association management provider. Recognised as the world leader in meeting planning, Kenes Group is the only global PCO dedicated to medical and scientific events. Kenes Group boasts a long-standing client base of some of the world’s foremost organisations and associations, with more than 100 returning and long term clients. With a team of over 350 professional, multi-cultural, multi-disciplinary employees in 18 locations on four continents, Kenes Group truly delivers global expertise with personal, local know-how. Our clients have come to rely on Kenes Group as a competent, loyal and trusted advisor. We have earned our reputation as the provider of choice for global conference management. Kenes Group is proud to be accredited member of IAPCO (International Association of Professional Congress Organisers) and ICCA (International Congress and Convention Association) and to have team members in both PCMA (Professional Convention Management Association) and ASAE (American Society of Association Executives).
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