Job Summary:
Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, leave administration and/or employee records. Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports. Works independently within established procedures. Typically reports to a supervisor or manager.
Supervisory Responsibilities:
• None
Duties/Responsibilities:
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, leave administration, workers comp etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include workers compensation, health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.
Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
ADP experience preferred
Education and Experience:
• Associate’s degree in a related field required or equivalent experience in HR
• 3-5 years of related HR experience preferred.
Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
On-site daily at our Monterey Corporate Office: Monday through Friday, 8 am - 5 pm.
Skills Required
- Associate's degree in a related field or equivalent HR experience
- 3-5 years of related HR experience
- Proficient with Microsoft Office Suite or related software
- Proficient with or ability to quickly learn payroll management and HRIS applications
- ADP experience
- Excellent verbal and written communication skills
- Excellent interpersonal skills; handle confidential situations with tact and professionalism
- Excellent organizational skills and attention to detail
- On-site daily at Monterey Corporate Office, Monday-Friday 8am-5pm
- Ability to lift up to 15 pounds
What We Do
Montage Health is a nonprofit healthcare organization with deep roots in Monterey County dating back more than 90 years. Independent and locally owned, Montage Health was created by Community Hospital of the Monterey Peninsula to deliver exceptional care to more people. Centered at the hospital, the Montage Health network includes MoGo Urgent Care, Montage Orthopedics and Sports Medicine Center, Montage Wellness Center, Montage Medical Group for primary and specialty care, Aspire Health Plan, and Ohana, a family-focused youth mental health program. Montage Health is continually investing in healthcare innovations to make the highest standard of care accessible to everyone in Monterey County.
