HR Assistant (Bilingual in Spanish)

Description

We are seeking a motivated and organized onsite Human Resources Assistant to join our dynamic team. This role offers an excellent opportunity for individuals looking to gain experience in HR operations while contributing to a positive workplace environment. Bilingual skills in English and Spanish are required, helping us better serve our diverse workforce and community. This is a great opportunity for those looking to get into the Human Resources field.

Summary: The Human Resources Assistant provides administrative support to the HR team by completing various clerical tasks. Acts as the first point of contact in the Human Resources office.

Job Duties & Responsibilities:

• Manages onboarding tasks for new hires
• Conducts both English and Spanish orientations 
• Audits employee records and HR databases with accuracy and confidentiality
• Tracks attendance and disciplinary actions
• Completes all verification of employment forms received
• Runs monthly MVRs for driver files
• Keeps DOT drug testing program up to date with current roster
• Creates and posts company newsletter
• Performs new hire check ins and exit interviews
• Creates ID badges
• Assists when needed with employee relations
• Helps employees access company resources (Paylocity and other platforms)
• Supports administrative tasks such as filing, distributing mail, etc.
• Performs other duties as assigned

Schedule

Monday-Friday, 7:30am-3:30pm or 8am-4pm

We are a family-owned business in food distribution that strives to fill our customers’ needs while maintaining excellent relationships with all shippers, associates, and customers. We are a company that originated over 90 years ago. We distribute fresh fruits and vegetables over a 500-mile radius including, but not limited to Baltimore/Washington, North and South Carolina, Virginia and Tennessee. During that time, our company has built an excellent reputation for quality, service and dependability.

Our full time employees are eligible for the following:

• Medical, Vision, Dental insurance and many more voluntary coverage options
• Company paid Disability, Life and Identity Theft insurance.
• FMLA, Roth and Traditional 401K Plans, Matching and Profit Sharing (when eligible), FSA and HSA options
• Paid Vacation, Sick Leave and Holidays

Requirements

Education Requirements: High school diploma or equivalent preferred. Previous experience in Human Resources preferred. Administrative experience is required.

Training, Skills, Licenses: English/Spanish Bilingual required. Excellent time management and organization skills. Strong communication and interpersonal abilities. Proficient in MS Office, specifically Outlook, Word and Excel. Ability to handle sensitive and confidential information with discretion. Ability to work independently and as part of a team. Detail orientated with strong problem-solving skills. Experience with Paylocity is a plus. 

Working Conditions: This position is located in an office environment with moderate to low noise levels and is typically sedentary. Daily use of a computer and phone system is necessary as well as interaction with staff, candidates and vendors.

The above statements reflect general details considered necessary to decide the essential functions of the job identified and is not a detailed description of all work requirements that may be inherent in the job. Not all functions listed may be performed and other duties may be assigned to meet business needs.

EOE/Vet/Disabled