The Role
Provide front-desk reception coverage and comprehensive HR administrative support: greeting visitors, answering calls, managing visitor logs, scanning and organizing personnel files, supporting new hire orientation, entering HRIS data (ADP), tracking invoices, coordinating temporary staffing and calendars, and maintaining HR recordkeeping and supplies.
Summary Generated by Built In
The HR Assistant & Back-Up Receptionist serves as a key support role within the Human Resources Department
and as a professional representative of the Company at the Main Corporate Lobby.
and as a professional representative of the Company at the Main Corporate Lobby.
This position acts as the face of the organization, welcoming guests, employees, clients, and visitors, while also
providing comprehensive administrative support to the HR Team. The role ensures continuity of daily reception
coverage and contributes to HR operational excellence through organization, digitalization, employee engagement
initiatives, and coordination support.
providing comprehensive administrative support to the HR Team. The role ensures continuity of daily reception
coverage and contributes to HR operational excellence through organization, digitalization, employee engagement
initiatives, and coordination support.
This individual must be highly organized, detail-oriented, professional, and able to manage multiple priorities in a
fast-paced environment.
fast-paced environment.
Essential Functions
• Serve as back-up to the Main Receptionist for daily lunch/break coverage and full-day absences
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
HR Administrative & Operational Support
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
HR Administrative & Operational Support
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
HR Assistant & Back-Up Receptionist
•Clean, organize, and maintain HR storage rooms and document retention systems
•Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
•Assist in maintaining and updating centralized training records
•Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
•Assist with employee badge creation and troubleshooting
•Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
•Support temporary staffing coordination and documentation as assigned
•Maintain compliance logs (as assigned)
•Assist with multiple calendar management and coordination
•Clean, organize, and maintain HR storage rooms and document retention systems
•Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
•Assist in maintaining and updating centralized training records
•Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
•Assist with employee badge creation and troubleshooting
•Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
•Support temporary staffing coordination and documentation as assigned
•Maintain compliance logs (as assigned)
•Assist with multiple calendar management and coordination
Skills Required
- Provide front-desk coverage and act as back-up to Main Receptionist
- Answer, screen, and route incoming main line calls professionally
- Greet and welcome guests, visitors, vendors, and employees
- Maintain visitor log and issue visitor badges per security procedures
- Maintain a clean, organized, and professional reception area
- Distribute incoming mail and coordinate outgoing mail and FedEx pickups
- Order and monitor office supply inventory
- Support interdepartmental administrative needs
- Scan and digitally archive employee personnel files (HR Digitalization Project)
- Organize and maintain physical employee file systems in compliance with recordkeeping requirements
- Clean, organize, and maintain HR storage rooms and document retention systems
- Support New Hire Orientations and training sessions (setup, materials, attendance tracking)
- Maintain and update centralized training records
- Enter employee and temporary associate data into HRIS systems (ADP or other platforms)
- Assist with employee badge creation and troubleshooting
- Audit, reconcile, and track HR-related invoices
- Support temporary staffing coordination and documentation
- Maintain compliance logs as assigned
- Assist with multiple calendar management and coordination
- Be highly organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment
BPM LLP Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about BPM LLP and has not been reviewed or approved by BPM LLP.
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Leave & Time Off Breadth — Policies include generous PTO, multiple firm holidays, and seasonal breaks, with unlimited PTO available for certain roles. Feedback suggests these options enhance overall value even in a demanding industry.
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Healthcare Strength — Multiple medical, dental, and vision plan choices are offered with a strong employer-paid share, alongside HSA options and mental-health resources. Feedback suggests the breadth and depth of coverage are a core strength of the package.
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Flexible Benefits — Flexible and remote/hybrid work options are emphasized, along with alternative schedules. Feedback suggests this flexibility is a meaningful component of total rewards.
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The Company
What We Do
BPM LLP is one of the 50 largest public accounting and advisory firms in the country. With more than 800 professionals along the West Coast – as well as offices abroad – we help clients succeed around the world. We offer a cross-functional team approach that gives clients direct access to the best and most qualified resources. With full-service capabilities in audit, tax and advisory services, we possess in-depth knowledge of the transactional industry—its key processes, challenges surrounding growth and performance, regulatory compliance and governance—and the many other complex accounting and reporting issues you face. Our collective knowledge representing a diverse client base allows us to serve as experts in over a dozen industries. In 2021, we are proud to be named by Forbes “Best Tax and Accounting Firms” and #22 on Vault’s “Accounting 50” ranking! We invite you to learn more about us, visit bpmcpa.com
