HR Administrator & Payroll Specialist

Company Description

Gameloft Brisbane, part of the global Gameloft family, opened in 2014 and since then has released Zombie Anarchy, Ballistic Baseball, My Little Pony: Mane Merge, and multi-award-winning The Oregon Trail™. In 2022, Gameloft Brisbane was announced as the winner of the coveted ‘Studio of the Year’ at the Australian Game Developer Awards (AGDAs).

We believe the keys to success are a great studio culture and finding a balance in everything we do, whether it's working with great people on exciting projects or enjoying the incredible lifestyle of Queensland Australia.

We're setting our sights on an exciting new direction in game development, embracing the challenges and opportunities of cross-platform innovation. As pioneers in leading Brisbane's game development landscape, we're dedicated to crafting immersive experiences that transcend traditional boundaries and engage players across diverse platforms. As we venture into this exciting phase, we're also expanding our talented team to bring to life a range of unannounced projects.

Job Description

As an HR Administrator & Payroll Specialist at Gameloft Brisbane, you’ll join a team dedicated to helping our games teams create amazing products for our community. Reporting to the HR Manager, you will collaborate closely with the rest of the HR team and will be instrumental in supporting our human resources operations.

Your Duties as HR Administrator & Payroll Specialist will Include, among others:

Accounts:

• Manage the full accounts payable function, including requisition submissions, purchase order creation, invoice receipt, and payment requests using Workday.
• Review and approve employee expense claims submitted via Workday, ensuring accuracy and compliance.
• Process weekly payment runs and off-cycle payments as necessary, ensuring proper system interfaces and approvals are completed.
• Assist the studio with ad hoc or urgent payment requests.
• Liaise with suppliers to resolve queries, discrepancies, and payment-related issues.
• Issue monthly advertising sales invoices to customers.
• Maintain accurate and organized records of accounts payable transactions.

Payroll:

• Manage and process end-to-end payroll operations in a timely and accurate manner.
• Deliver exceptional customer service by resolving employee payroll-related queries promptly.
• Process and manage leave requests, ensuring accurate leave balances are maintained.
• Assist the HR team with WorkCover renewal and claims, specifically by providing payroll-related information and documentation as required.
• Assist the HR Manager with termination payouts and related calculations.
• Assist with payroll-related statutory payments, including PAYG, superannuation, and payroll taxes.
• Support the Finance Manager by preparing payroll-related documents and employee documents for government incentive programs.

HR:

• Support the HR team with day to day administration activities such as analyzing data, verifying records, assisting with invoicing and file management.
• Assist in organizing people engagement events and activities including coordinating vendors.
• Assist with standard HR reporting including monthly metrics and support for other reporting initiatives as required.
• Maintain employee records including processing new employee data.
• Prepare paperwork for HR policies and procedures (e.g. offers, salary changes, etc.)
• Contribute to creating a positive and inclusive company culture.

Qualifications

The ideal candidate will have excellent attention to detail, previous experience in accounts and payroll keeping roles, and a strong work ethic.

To be considered for this role you must have:

• Accuracy and strong attention to detail 
• Ability to prioritize accordingly and adapt to change - remain curious and open to learning
• Proficiency in payroll software; strong working knowledge of Xero preferred
• At least 2 years of experience in a payroll and accounts
• Proficiency in Microsoft Office especially Excel
• Excellent communication skills
• Ability to understand and apply laws, regulations, and company policies
• Full working rights in Australia

Benefits

• Hybrid work with 3 days in the office/week
• Private Health Insurance and fitness subsidies.
• Relaxation space with massage chair.
• Employee mental health assistance.
• Additional leave including birthday, Christmas, and women's health leave.
• Free coffee, daily snacks, and light breakfast.
• Social Friday drinks with friendly game tournaments.
• Spectacular roof-top terrace with river views and a game room.
• Awesome Gameloft-themed merch.
• Studio Mascot - Mr. Hendricks, our friendly Dachshund who protects our studio.

Additional Information

 We can’t wait to find our next great talent!

• If you want to join a team that values its people and makes really cool games, we want to hear from you! You can learn more about what it’s like to work at Gameloft by clicking on the video below.
• Gameloft Brisbane is an equal opportunity employer and is committed to fostering diversity and inclusivity within our work environment.