HR Administrator (Payroll and L&D)

The HR Administrator supports the accurate and compliant processing of South African and international payrolls. The role works closely with the HR and Finance teams and contributes to payroll administration, employee data management, and payroll-related reporting.

The position also supports the Learning & Development (L&D) function through training coordination, scheduling, and record-keeping. This role is well-suited to someone early in their payroll or HR career who is detail-oriented, organised, and keen to build solid payroll expertise.

Key Responsibilities:

Payroll Administration:

• Capture, maintain, and update employee information on the HRIS, including onboarding, terminations, salary adjustments, and status changes.
• Support the setup and maintenance of payroll records, ensuring alignment between payroll systems and HRIS data.
• Work closely with the HR team to verify employee information required for payroll processing.
• Capture and maintain leave records, ensuring correct balances and payroll reflection.
• Assist with the processing of South African (monthly) and international payrolls (bi-weekly, bi-monthly, and monthly), in line with agreed timelines.
• Support statutory payroll processes (e.g., PAYE, UIF, SDL, COIDA) by preparing and checking relevant information.
• Prepare payroll summaries and supporting reports for management review prior to payroll release.
• Assist with third-party payroll payments and payroll-related reconciliations.
• Respond to employee payroll queries and escalate complex matters where required.
• Maintain confidentiality and accuracy at all times.
  

Learning & Development Coordination:

• Facilitate onboarding of new employees on the Learning Management System (LMS), ensuring timely access to required learning modules.
• Coordinate and manage induction training, including scheduling, tracking attendance, and maintaining records of completion.
• Generate and distribute training progress reports from the LMS and HRIS for internal stakeholders.
• Capture records of non-iLearn (external or informal) training on the HRIS, ensuring data integrity for compliance and reporting purposes.
• Design and create quizzes and surveys using the LMS or approved platforms to assess learning retention and gather feedback.

Skills and Capabilities

• Strong numerical aptitude and attention to detail
• Comfortable working with structured processes and checklists
• Clear written and verbal communication skills
• Good organisational and time-management ability
• Able to work independently on routine tasks and collaborate with others
• Able to meet non-negotiable deadlines while maintaining accuracy
• Willingness to learn payroll legislation, systems, and best practices

Minimum Requirements

Qualifications

• National Senior Certificate (Matric)
• Payroll, HR, or Finance-related certificate or currently studying toward one (advantageous)
  

Experience

• Entry-level to 1 year experience in payroll administration, HR administration, administration, or a related role
• Exposure to payroll processes (internship, learnership, or support role) is advantageous
• Exposure to HRIS or payroll systems is beneficial but not essential
  

Job-Related Knowledge

• Basic understanding of payroll concepts
• Willingness to learn South African payroll legislation (SARS, UIF, BCEA)
• Basic understanding of employee benefits (medical aid, pension/provident funds)
• Working knowledge of Microsoft Excel for data capture and reporting
  

Other specific requirements

• Fully bilingual (Afrikaans and English)
• Proficiency in Microsoft Office, particularly Excel
• High level of integrity, discretion, and professionalism