HR Administrative Specialist

The HR Administrative Specialist supports key HR processes such as onboarding, employee life cycle and offboarding assisted by a local HR&Payroll provider. You'll ensure compliance with Health & Safety and Emergency Situations regulations, Labour medicine, manage personal files and documents related to employee life cycle, manage company policies, and collaborate with the Payroll vendor to provide accurate salary and benefits data. The role involves coordinating with external vendors for HR services such Benefit, implementing local and corporate HR projects alongside the HR Manager.

• HR Admin background, specialist
• 2-3 corporate years of experience, preferably in a mid-size company
• Excellent knowledge of Romanian Labour Code, HR Inspector certificate  is a plus
• Good knowledge of Microsoft Office
• Knowledge of Workday would be a great addition
• Experience of handling IT personnel documents, special tax facility for some eligible roles
• Well organized, not afraid of working independently
• Open mindset, communicative
• Problem solving skills
• Fluency in English - daily communication within company (verbal, written)

Duties and Responsibilities

• Personnel Files: Update files, handle HR documents, ensure record-keeping.
• HR Admin Support: Provide support, handle queries, maintain confidentiality.
• Compliance: Ensure legal compliance, stay updated on legislation.
• HR Reporting: Generate reports (attendance, leave, headcount).
• Work Medicine: Schedule appointments, maintain records, communicate updates.
• SSM/SU Compliance: Ensure safety/emergency compliance, assist with training.
• Policies: Administer policies, support employee inquiries.
• Attendance & Leave: Track leave, submit timesheets for payroll.
• Payroll: Provide accurate data, assist with payroll issues.
• FNUASS Support: Submit documents for sick leave recovery.
• Vendor Management: Manage HR vendors, negotiate contracts.
• Benefits: Register/deregister employees, handle escalated issues.
• Process Improvement: Identify and implement HR process enhancements.

Additional Info:

Start date 6th of January 2025 (Monday)

from Bucharest, hybrid (2-3 days per week at the office). Office in the city center.

• Paid Time Off that Grows with You: Kickstart your journey with us with 21 days of paid time off per year, in line with industry standards. As a testament to your dedication and long-term commitment, you'll earn an extra day of paid time off for every two years you spend with us, allowing you to enjoy up to 26 days of paid time off per year. Leadership roles enjoy additional vacation days, starting with 25 days annually and gaining an extra day for every two years, reaching a maximum of 28 days per year to ensure a healthy work environment.
• Supporting You in Life's Key Moments: We understand the importance of life's significant events. That's why we offer days off for special personal occasions, including marriage, childbirth, compassionate leave, and time off to pursue professionally relevant certifications.
• Hybrid Work Option: In line with our commitment to providing a flexible and supportive work environment, we offer the option of Hybrid work. You can choose to work from the comfort of your home (for up to 3 days per week) while enjoying all the benefits of being part of the Keywords Studios team.
• Monthly Allowance of 750 RON, Growing with Loyalty: You'll receive a flexible benefits monthly allowance of 750 RON, which can be personalized to suit your needs using the Benefits online platform. As a token of our appreciation for your loyalty, on your two-year work anniversary with us, your monthly allowance will increase to 900 RON. This allowance can be used for a wide range of benefits, such as medical and dental services for you and your family members, access to sports clubs, meal tickets, private pension contributions, personal development courses (e.g., IT, accounting, finance, HR, foreign languages, and driving courses), exploring Romania's tourism, public transportation subscriptions, special gifts, utility or phone/Internet bills, and access to cultural events.
• Unlock Your Potential with Learning & Development: We believe in empowering our team members to reach their true potential. That's why we provide access to comprehensive training and digital resources tailored to your area of expertise through our Learning & Development programs.

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