Job Title: HR & Administrative Executive (4–6 Years' Experience)
Location: Gurgaon
Role Overview
We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of
professional experience to provide high-level HR and administrative support to our team. The role requires
strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.
Key Responsibilities
• Manage end-to-end employee onboarding processes including documentation, background
verification, induction coordination, and system setup
• Maintain and update employee records, HRIS databases, and personnel files while ensuring data
accuracy and confidentiality
• Manage attendance, leave management, and employee documentation in compliance with company
policies.
• Support employee engagement initiatives, wellness programs, celebrations, and culture-building
activities.
• Manage and coordinate calendars, meetings, and appointments for leadership or teams
• Prepare internal and external communications, memos, reports, and presentations
• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and
expense reimbursements
• Serve as a point of contact for internal teams and external vendors/clients
• Maintain office groceries – Timely orders, keep a count of stock, budget.
• Oversee procurement and inventory of office supplies and ensure smooth office operations
• Assist in onboarding and coordination for new hires or department transitions
• Support office events, meetings, and department initiatives
• Ensure office upkeep
• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any
employee laptop breakdowns.
• Provide assistance with administrative and clerical duties which include scanning, mailing, sending
couriers
• Support with organizing office events, lunches, and meetings
Required Qualifications
• Bachelor’s degree or equivalent experience
• 4-6 years of experience in an HR and administrative or executive assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration
tools (Slack, Zoom, etc.)
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Ability to handle sensitive information with integrity and discretion
Preferred Skills
• Experience supporting leadership or cross-functional teams
• Knowledge of office management practices
Skills Required
- Bachelor’s degree or equivalent experience
- 4–6 years of experience in an HR and administrative or executive assistant role
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Familiarity with collaboration tools such as Slack and Zoom
- Excellent written and verbal communication skills
- Strong organizational, multitasking, and prioritization abilities
- Ability to handle sensitive information with integrity and discretion
- Experience supporting leadership or cross-functional teams
- Knowledge of office management practices
What We Do
Our Work Blue Matter is a specialized management consulting firm, founded in San Francisco with offices in the US and Europe. We work with life sciences clients to address business issues across the company and product value chain. Our collaborations with bio-pharmaceutical industry leaders focus on providing the strategic insights necessary to create and achieve their visions. Our Story Blue Matter was born out of a vision to bring together a group of people that are passionate about applying consulting skills to help shape great ideas, products, and companies. Blue Matter is founded on the principle of placing the client business issue at the center of every engagement, developing a customized approach, and staffing the engagement appropriately to ensure that we achieve the desired results. Our Team Our team includes experienced strategy consultants with significant professional and educational experience relevant to the life science industry. We work collaboratively to solve the problems of senior leaders of life science companies, and deliver value through providing innovative and actionable solutions. We value personal and professional growth, and emphasize our employees’ development as a key success metric for the company. We are actively looking for qualified new team members. For more information, contact [email protected] for US-based opportunities and [email protected] for Europe-based opportunities.
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