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Position Summary
The HR Administrative Assistant Provides assistance to the HR Manager and General Manager at OTT-Boston. This position is responsible for data entry, scanning, creating files, filing, processing paperwork, and other clerical duties in a busy office environment.
This position is based out of the Malden, MA office.
Employee Benefits
- Competitive pay and training: $24 per hour
- All FT Employees are eligible for 2 weeks of paid vacation time as well as company sponsored health and wellness plans
- All FT, PT and Seasonal employees are eligible for: Paid sick time, 401K plan with company matching**, flexible schedules (including a combination of weekdays and weekends are available), fun and upbeat work environment with various award and recognition celebrations throughout the year, First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents (Employer pays 100%), discounts in retail stores, and free admission to all company attractions
Operating tours, attractions and retail in Boston, Charleston, Key West, Nashville, San Diego, St. Augustine, Savannah, San Antonio, and Washington, DC since 1980!
Start your new Career with Us Today!
**Eligibility requirements may apply
RequirementsEssential Functions
- Be familiar with and ensure company human resources and payroll policies and procedures are followed.
- Assist with recruiting, pre-employment processing, and new hire onboarding. Create and complete post-hire paperwork, enter new hires into Human Resources software, and file completed employee files in the electronic filing system.
- In a timely manner, scan paperwork to Corporate HR Department.
- Organize and maintain records, databases, Excel spreadsheets, filing and storage in assigned areas of responsibility within company filing guidelines.
- Make and keep a supply on hand of pre-employment and post-employment packets.
Required Knowledge, Skills, and Abilities
- Ability to work independently over long periods of time and in groups withing the scope of established rules and regulations.
- Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, emails, managing files and records, and other office procedures and terminology.
- Ability to maintain confidentiality of files and other documentation.
- Be computer literate and keyboard/mouse proficient with a working knowledge of and ability to use various types of computer software.
- Knowledge of and experience with office machines, practices, and systems.
Qualifications
- High school graduate or equivalent
- Previous experience in clerical, secretarial, or business administration preferred
- DOT experience preferred
Other Requirements
- Must pass pre-employment background check and substance abuse testing.
Skills Required
- High school graduate or equivalent
- Previous experience in clerical, secretarial, or business administration
- DOT experience
- Pass pre-employment background check and substance abuse testing
- Knowledge of administrative and clerical procedures, word processing, spreadsheets, email, file management
- Working knowledge of Microsoft Excel
- Ability to maintain confidentiality of files and documentation
- Computer literate and keyboard/mouse proficient
- Familiarity with office machines, practices, and systems
What We Do
Historic Tours of America, Inc., the Nation’s Storyteller, is dedicated to providing historically immersive vacation experiences. With 39 unique brands across nine cities—Boston, MA; Key West, FL; Charleston, SC; Nashville, TN; San Antonio, TX; San Diego, CA; Savannah, GA; St. Augustine, FL; and Washington, DC—we bring history to life through our trolleys, street trains, high-speed ferries, themed retail stores, festival marketplaces, and other iconic attractions. Our strategy is to build on the strength of the Historic Tours of America brand while focusing on heritage tourism. We prioritize guest communication and satisfaction, product value, high-quality vehicles, and industry trends to drive profitable growth in our existing locations and expand into new vacation destinations nationwide. Our invitation to “See The Best First” is built on your trust in us to make the most of your valuable vacation time. We understand how precious leisure time is, which is why we proudly offer a 100% satisfaction guarantee.* Every Historic Tours of America CASTmember is committed to ensuring an unforgettable experience and working to Make Your Vacations Better!
