HR Administration Specialist

Who will you be working with?

You will be part of the HR Administration team, providing operational and administrative support across the entire employee lifecycle. The team works closely with employees, managers, Payroll, HR Business Partners, external vendors, and IT to ensure efficient HR service delivery, compliance, and a positive employee experience.

How will you make a difference?

As a member of the Human Resources team, you will be responsible for delivering high-quality HR administrative support and ensuring accurate execution of HR processes throughout the employee lifecycle. You will support onboarding, employment changes, and offboarding activities while maintaining employee data integrity in Workday and other HR systems. In this role, you will collaborate with internal and external stakeholders to support payroll, benefits, time and attendance processes, and regulatory compliance. Your contribution will help drive operational excellence, data accuracy, and continuous improvement across HR services.

What do we want to know about you?

Required Qualifications & Experience

• Previous experience in HR Administration, Personnel Administration, Payroll Support, or a similar HR role.
• Good knowledge of labor law and HR administration processes.
• Experience working with HRIS systems and time & attendance platforms.
• Strong attention to detail and ability to handle confidential information.
• Excellent organizational and administrative skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and interpersonal skills.
• Fluency in Polish and communicative English, both written and spoken.
• Availability to work on-site 4 days per week.

Preferred Qualifications

• Experience supporting payroll processes.
• Knowledge of Workday and/or Comarch systems.
• Understanding of GDPR and data privacy requirements.
• Experience working in an international or multinational environment.
• Bachelor's degree in Human Resources, Business Administration, Law, or a related field.

What will your typical day look like?

• Manage HR administration activities throughout the employee lifecycle, including onboarding, employment changes, and offboarding.
• Maintain employee records and HR documentation, ensuring data accuracy in Workday and related systems.
• Support payroll, benefits, time and attendance, and absence management processes.
• Ensure compliance with labor legislation, GDPR requirements, and company policies.
• Prepare HR reports, support audits, and assist with data analysis activities.
• Coordinate with external vendors, payroll providers, and IT teams to support HR service delivery.
• Provide day-to-day support to employees and managers regarding HR policies, processes, and procedures.
• Identify opportunities for process improvements and contribute to enhancing HR systems, workflows, and data quality.

Legal authorization to work in the European Union is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

A strong candidate has been identified, but that all interested and qualified candidates are encouraged to apply

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.
 

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.