HR Administration Specialist (18-month contract)

For Linklaters Service Delivery Centre Warsaw, we are currently recruiting for the HR Administration Specialist role.

About the Team
Join our local team responsible for delivering high-quality HR administrative support. Collaborating with employees, managers, and partners, our team covers a wide range of HR processes and queries.

You will be responsible for:

• Creating and maintaining full HR documentation.
• Delivering HR administration services through the whole employee lifecycle.
• Resolving HR queries efficiently and accurately.
• Collaborating with the Payroll team for benefits and pre-payroll actions.
• Running reports to update firm and external bodies with staff information.
• Implementing process improvements and supporting HR projects.
• Maintaining knowledge of Polish labour law and HR trends.

Apply if you:

• Have 3+ years of experience in HR administration.
• Possess strong communication and teamwork abilities.
• Show initiative and problem-solving skills.
• Have a commitment to continuous learning and development.
• Demonstrate excellent skills in managing cases and queries.
• Are proficient in MS Office applications, HR systems (preferably Workday, macrologic), and case management systems.
• Use English and Polish fluently.

Location

• Warsaw (hybrid model, 2 days from the office)

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance
• On-site gym and bike facilities 
• Group Life insurance 
• Firm funded worldwide personal travel insurance, for you and your family 
• Subsidised sport card or public transportation card
• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity, and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people-first relationships based on mutual trust, respect, and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach, and develop the talents of others.

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.