HR Admin Specialist (French Speaker) - Early Career & Temporary workers management

Job Description:

We are looking for an HR Admin Specialist - Early Career & Temporary workers management (French Speaker) to join our Reward Operations team at Airbus Portugal.
Responsibilities - your mission
The Reward Operations team is part of the Hire to Retire (H2R) structure, which is responsible for processes related to personnel administration, time administration and compensation and benefits administration.
As a senior profile in the team, your main tasks will be linked to the processes below:

Early career and Temporary worker management:

• Manage all the integrations (hire, extensions, modifications, suspensions and terminations) for trainees, apprentices and temporary workers in the tools (Workday and SAP) with quality approach;

• Prepare data for massive integrations (EIB) into Workday;

• Check and manage the interface between Workday and SAP, and handle rejections;

• Extract, analyse and send payroll data for temporary employees to the agencies;

• Be a Focal Point for the HR community and act as an active liaison with relevant stakeholders (Expertise team, Massive upload Team, Payroll Administrators, HRBPs, HR Analysts, Recruiters, and external providers, etc.)

• Analyse and answer a wide range of inquiries received via email and ServiceNow;

• Contribute to continuous improvement of HR Services procedures, processes and systems and respective documentation

Other activities may include:

Company car management

• Extract eligible population every month

• Integrate amounts and car allowances in SAP for payroll purposes

• Support payroll team on company car topics

Long Service Award Management

• Ensure quality and robust data in G Sheet file from Google Form Long Service Award

• Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands

• Archive attestation and diploma in Drive shared with Reward operations

• Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll

Public transport payment

• Open eForms and check receipts for public transport and  IKV (Indemnité kilométrique voiture)

• Exchange with the employees if the request is not correct and/or receipts are non- -compliant or missing

• Answer to employees’ incidents via ServiceNow

• Perform monthly controls before payroll closure

Time management

• Provide support to employees and managers on complex time management requests :

  • Analyze, register  in SAP and archive sick leave certificates of Executive employees

  • Manage temporary workers working time in SAP (update work schedules, correct anomalies related to “time warnings”, integrate related bonuses, perform data controls)

• Act as Focal point for requests of time correction and sick leave registration for all populations. As such, you are in charge of expertise sharing with the team, stakeholder communication and process harmonization.

Requirements - Our ideal candidate will have

Hard skills

• Bachelor's Degree or equivalent in Human Resources, Business Administration or similar

• Experience working within a Global Business Services (GBS) environment or in similar functions

• Mandatory fluency in French and English

• Knowledge in Workday, SAP, ServiceNow & Google Suite

• Advanced proficiency in Google Sheets for data manipulation, reporting and analysis is essential

• Versatility to work with different technicals tools

• Knowledge of french payroll legislation (preferential)

• Experience in developing and updating standard operating procedures (SOPs) and training materials for newcomers

Soft skills

• Ability to multitask, strong organizational and time management skills

• Ability to work under pressure to agreed deadlines

• Team Player with a strong customer focus, results, details & quality orientation

• Excellent verbal and written communication skills with the ability to interact professionally with a diverse group of people including managers, HRBPs and third-counter party

• High sense of commitment and responsibility

• Understanding and demonstration of ethics and data protection/compliance

• Problem-solving oriented and critical thinking to identify opportunities for continuous improvement

• Act in line with Airbus Values: Customer Focus, Integrity, Respect, Creativity, Reliability and Teamwork

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.  

• A hybrid working model, allowing you to combine onsite and offsite work. 

• A modern office well connected to public transportation.

• A motivated and fun crew to grow, build and shape the GBS together.

• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.