Hospitality Coordinator

The Hospitality Coordinator is responsible for performing Conference Room setup and catering support functions.  This includes ensuring all conference rooms are fully operational and in good condition. 

This position requires an individual who is a self-starter and can work with minimal supervision and possess effective organizational, communication and interpersonal skills.  

• Check web-based CMMS system for scheduled meetings.
• Ensure rooms are clean before and after scheduled meetings.
• Arrange conference room space per meeting request.
• Ensure supplies are stocked in conference rooms
• Maintain daily log to identify catering needs by department.
• Coordinating with caterers ensure services are delivered on time
• Keep all pantry areas stocked and keep accurate inventory records weekly.
• Keep vending/coffee/water equipment in good operating condition, placing service calls for repairs and maintenance and documenting calls and resolution.
• Other duties as assigned by management.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain a high level of understanding of the core products and technologies delivered by the company.
• Actively participate in a working environment where teamwork, quality, customer service and innovation are emphasized.
• Willing and able to work in a multi-cultural environment.
• The group shall adhere to all company policies, business practices and standard operating procedures and report all unsafe activities to Management and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Contribute to building a positive team spirit.
• Communicate effectively with all levels of employees.
• Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties.
• Always maintain the highest degree of honesty and integrity.

KNOWLEDGE, SKILLS & EDUCATION

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education and/or Experience: High School diploma or equivalent.
• Previous experience as a Hospitality Coordinator or similar role. 
• Excellent organizational skills.
• Computer Skills: Intermediate MS Office, Smartsheet, and CMMS systems administration.
• Communication Skills: Must have excellent verbal and written communication skills and be comfortable speaking to groups.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to lift 50 pounds, move furniture and/or basic furniture repairs.