Hospital Procedure Scheduler

Cardiac Study Center – Auburn

Who We Are
At Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.

We’re a team of dedicated professionals across the Pacific Northwest working to deliver outstanding cardiovascular care through collaboration, advanced technology, and patient-centered service. Whether in the clinic or behind the scenes, every member of our team plays a vital role in supporting heart health—and we’re looking for someone like you to join us.

• Coordinate life-changing procedures – Be at the center of hospital-based cardiac care by scheduling procedures that make a lasting impact on patients’ lives.
• Work in a supportive environment – Join a collaborative team that values precision, clear communication, and compassionate service.
• Grow your healthcare career – Gain hands-on experience in medical scheduling, coding, insurance coordination, and patient service.

As a Hospital Procedure Scheduler, you’ll coordinate and maintain procedure schedules for a wide range of hospital-based cardiology services—from cardiac catheterizations to device implants. You’ll work closely with nurses, referral coordinators, and providers to ensure procedures are scheduled accurately, timely, and in compliance with insurance requirements.

• Coordinate and schedule hospital procedures based on provider orders, patient needs, and hospital availability.
• Assign appropriate CPT and ICD-10 codes for each procedure using clinical information provided.
• Communicate scheduling details and updates to nurses, physicians, and patients.
• Partner with referral coordinators to initiate or confirm required referrals and pre-authorizations.
• Monitor the status of pending procedures and reschedule or cancel as needed based on insurance or clinical updates.
• Start encounter notes in the EMR and update relevant teams regarding procedural changes.
• Remind physicians of scheduled procedures using HIPAA-compliant tools and assist with general coordination needs.
• Provide backup support to the Appointment Desk and assist with referral queue management when needed.
• Maintain confidentiality and compliance with all CSC and HIPAA guidelines.

This is a full-time, in-office position, Monday–Friday, 8 a.m.- 5 p.m. Occasional travel between local clinics or hospitals may be required. Work involves sitting for extended periods, keyboarding, and frequent use of the phone.

Clinic Location: 202 N Division St Suite 201 (Plaza 2, Auburn, WA 98001

Must-Haves

• High School Diploma or GED
• At least 6 months of experience in a medical office or healthcare setting
• At least 1 year of experience scheduling medical procedures, using scheduling systems, and familiarity with basic coding (ICD-10/CPT)
• Proficient computer skills and comfort with EHR systems
• Strong organizational, communication, and multitasking skills

Nice-to-Haves

• Knowledge of referral and insurance authorization processes
• Experience with EPIC or hospital-based scheduling tools
• Prior experience scheduling cardiovascular procedures

While you're focused on supporting our physicians and patients through accurate, timely coordination, we’ll support you with:

• Competitive hourly pay of $29.52 - $37.05 (based on experience & education)
• Comprehensive health insurance (with zero-cost premiums)
• Dental & vision plans
• FSA/HSA options
• Retirement matching
• Paid vacation & floating holidays
• Mental health resources and more!

Help us deliver excellence in every heartbeat. Apply today to join Cardiac Study Center as a Hospital Procedure Scheduler.