Be an Early Applicant
We Make Lives Better
The Role
Coordinate daily staffing and patient bed assignments across hospital units, triage transfer requests, monitor bed availability and discharges, maintain records, support staffing plans, reconcile census, and collaborate with nursing and administrative leadership to ensure safe, efficient patient flow.
Summary Generated by Built In
The Bed Flow/Staffing Coordinator will be responsible for performing daily staffing and patient location assignments throughout the Multispecialty and Research Hospital's nursing division. Facilitates transfers within the hospital as well as outside facilities. The position is responsible for triaging and prioritizing requests to promote safe, efficient patient access, flow and discharge.
Responsibilities
- Communicates closely with Nursing Leadership, Administrative House Supervisor, or designee to make effective staffing and patient placement assignments.
- Monitors bed availability and alerts supervisors and/or nursing leaders when additional resources are needed. Monitors daily discharge delays and escalations.
- Receives and triages critical, high, normal, and low requests for internal access points, including ACC, OR, and inpatient units, and coordinates transfers to outside facilities. Documents all requests.
- Provides relevant patient information to the clinical team for patient care such as estimated time of arrival, conditions, special precautions, and admission instructions.
- Attends hospital capacity meetings/huddles.
- Maintains accurate and timely records, logs, files, and related information as required.
- Throughout shift reconciles the hospital census, verifying that patients are listed in the correct beds within the bed management system.
- Follows staffing plans to support safe, efficient delivery of patient care and communicates any deficits and/or challenges to leadership.
- Manages call-off log and documents any changes in staffing assignments as required.
- Implements department staffing plans for all units while working with unit leadership to understand acuity and patient/department needs.
- Makes ongoing changes to staffing as determined by fluctuations in census and patient acuity to assure safe delivery of care.
- Supports quality assurance and improvement programs.
- Performs all other duties as assigned.
- Ability to demonstrate knowledge of the principles of growth and development over the life span and ability to assess data reflective of the patient's requirements relative to his or her population-specific and age specific needs. Ability to demonstrate knowledge and skills necessary to provide care appropriate to the patient population(s) served.
- Ability to demonstrate knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
- Ability to demonstrate effective verbal, written, and interpersonal communication skills.
- Ability to collaborate with multiple members of the health care and administrative leadership teams.
- Ability to contribute to initiatives and processes while supporting a collaborative and respectful team environment and improving workflows.
- Proficiency with MS Office (including Word, Excel and Outlook) and proficiency with electronic health records with the ability to manage clinical/administrative data.
- Knowledge of resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Ability to manage multiple and simultaneous responsibilities and to prioritize workload to meet deadlines
- Experience with shared governance, nurse engagement, and retention.
- Ability to critically think and problem solve for staffing, clinical patient concerns, and appropriate bed assignment as well as other issues that arise.
- Ability to serve as a preceptor and a mentor by fostering a teaching environment. Position eligible for preceptor premium pay with completion of preceptor education and leader approval.
Skills Required
- Knowledge of growth and development across the lifespan and ability to assess population-specific patient needs.
- Knowledge of concepts, practices and policies and ability to apply them in complex varied situations.
- Effective verbal, written, and interpersonal communication skills.
- Ability to collaborate with healthcare and administrative leadership teams.
- Ability to contribute to initiatives and improve workflows in a collaborative team environment.
- Proficiency with MS Office (Word, Excel, Outlook) and electronic health records; ability to manage clinical/administrative data.
- Knowledge of resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
- Ability to organize and coordinate work within schedule constraints and handle emergent requirements promptly.
- Ability to manage multiple simultaneous responsibilities and prioritize workload to meet deadlines.
- Experience with shared governance, nurse engagement, and retention.
- Critical thinking and problem solving for staffing, clinical patient concerns, and appropriate bed assignment.
- Ability to serve as a preceptor and mentor and foster a teaching environment.
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
