(HCMC-based) Administrative Assistant, Government Strategy and Partnership (6-month & Third-party Contract)

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• Competitive remuneration VND package for Vietnamese candidates.
• Contract duration: 6 months
• Annual leave: 1 day per working month
• Free use of onsite sports and fitness facilities
• Library on campus and online - access to the RMIT Australia online library
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more!
• Work location: Ho Chi Minh city campus

POSITION SUMMARY

The Administrative Assistant is responsible for key administrative functions across the Department in an efficient and accurate manner. The role requires a high level of discretion in handling confidential infornation, and strong operational planning and communication skills. 

Key Accountabilities Summary

• Liaise with key internal and external stakeholders (RMIT Departments, Government stakeholders, Suppliers.. etc.) with a high level of professionalism, to arrange and set up meetings.  

• Coordinate the preparation and professional translation of Government-related correspondence (including but not limited to request letters, official dispatches, meeting minutes, briefings…) to be completed in a timely and accurate manner. Follow up as required. 

• Provide day‑to‑day coordination support for government events, including pre-event logistics arrangement, on the ground support for event implementation and post-event activities  

• Manage monthly department administration: contract management, purchase request, expense payment… in Workday system.  

• Manage department assets and merchandise and maintain document filing and record.  

• Undertake other executive secretarial tasks as required. 

Key Selection Criteria

• Minimum qualification of a bachelor’s degree with relevant experience

• At least 2 years’ experience in a similar role

• Demonstrated ability to prioritize effectively, manage multiple tasks, meet deadlines, achieve required outcomes, and effectively deliver results.

• Well-developed interpersonal skills, including stakeholder management, negotiation, and cross-cultural communication.

• Excellent written and verbal communication skills in both English and Vietnamese.

• Ability to display appropriate behaviors in line with the position, RMIT Values and RMIT Leadership Model.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process, so please apply as soon as possible.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

#RMITVietnam

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us