The Role
Manage day-to-day bookkeeping and finance administration for a remote social-impact organisation. Responsibilities include Sage bank reconciliations, cash-flow monitoring, invoicing, collections, payroll, SARS, UIF and COIDA compliance, management accounts, budgeting, grant tracking, donor reporting, audit readiness, and occasional travel coordination. The role requires independent work, strong attention to detail, proactive communication, and flexibility during month-end, payroll, budgeting, and audit periods.
Summary Generated by Built In
This is a remote position.
We are recruiting on behalf of a purpose-driven, high-impact organisation seeking a dedicated, highly organised Bookkeeper & Finance Administrator on a flexible, half-day basis (Monday to Thursday).
This is a fully remote position offering fantastic work-life flexibility, ideally suited for someone who thrives on working independently, takes pride in maintaining 100% audit-ready books, and communicates proactively.
What You’ll Be Doing
As the financial lead of this small team, you will keep day-to-day finances accurate, compliant, and up to date, while supporting the CEO with clear financial visibility:
- Bookkeeping & Banking: Perform weekly SageOne bank reconciliations, monitor cash flow, manage disbursements, and track fund drawdowns.
- Invoicing & Debtors: Convert quotes to invoices, raise monthly membership, grant, and reimbursement invoices, send statements, and manage gentle collections.
- Payroll & Statutory Compliance: Process monthly salaries via Sage Cloud Payroll, issue payslips, submit SARS EMP201 / EMP501 declarations, handle UIF submissions, and submit annual COIDA/OID returns.
- Management Accounts & Budgeting: Close off monthly books, build simple monthly management packs (Income, Expenses, Cash Flow, Debtors), and assist the CEO during 6-month rolling budget and cash flow reviews.
- Grant & Funder Financial Admin: Track, code, and organise grant-funded income and expenses to ensure seamless, stress-free donor reporting and audits.
- Audit Readiness: Maintain clean, well-organised electronic records and supporting documents throughout the year so annual audits run smoothly.
- Light Administration Support: Coordinate occasional travel arrangements (flights, accommodation, car hire) for team facilitators and contractors.
Requirements
What We’re Looking For
- Proven Experience: Excellent background in bookkeeping and full-charge finance administration.
- Software Proficiency: Strong hands-on expertise with SageOne (Sage Business Cloud Accounting) and Sage Cloud Payroll.
- Tax & Statutory Knowledge: Demonstrable experience with SARS eFiling (EMP201, EMP501), UIF declarations, and COIDA returns.
- Attention to Detail: Exceptional precision. You naturally spot discrepancies before anyone else does.
- Top-Tier Communication: You communicate clearly and raise potential issues, cash-flow updates, or missing details early.
- Self-Motivated & Independent: Comfortable working remotely with minimal supervision while meeting fixed deadlines.
- Alignment with Purpose: Comfortable working in a social-impact setting where your work directly supports meaningful change.
Benefits
Working Hours & Rhythm
Schedule: Half-Day, Monday to Thursday (Flexible: choose mornings or afternoons to suit your routine).
Flexibility: While this is a half-day role, candidates should have flexibility during peak financial periods (e.g., month-end, payroll on the 24th, 6-month budget reviews, and annual audits).
Fully remote
Skills Required
- Proven experience in bookkeeping and full-charge finance administration
- Strong hands-on expertise with SageOne or Sage Business Cloud Accounting
- Strong hands-on expertise with Sage Cloud Payroll
- Experience with SARS eFiling, including EMP201 and EMP501
- Experience with UIF declarations
- Experience with COIDA/OID returns
- Exceptional attention to detail and ability to identify discrepancies
- Clear, proactive communication
- Ability to work independently with minimal supervision and meet deadlines
- Comfort working in a social-impact setting
Am I A Good Fit?
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The Company
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
