The Role
The Personal Assistant manages complex international calendars, oversees travel logistics, liaises with stakeholders, and maintains discretion in a private equity firm.
Summary Generated by Built In
Positioned within an established, Africa-focused private equity firm, this role is critical for driving seamless operational efficiency for senior leadership. It presents a unique opportunity for an agile and meticulous professional to manage complex international calendar and travel logistics within a high-output global investment environment. This opportunity requires the services of an experienced individual offering senior-level expertise on a half-day basis working on site for a fixed term period of three months or potentially longer. This position is ideal for someone possessing exceptional professional etiquette and the flexibility to navigate varying international time zones.
Key Responsibilities:
Global Calendar Management: Proactively coordinate, structure, and maintain complex diaries, ensuring optimal scheduling across multiple international time zones.
End-to-End Travel Logistics: Oversee detailed domestic and international travel itineraries, including flights, accommodation, visa requirements, and ground transportation, while anticipating disruptions.
Stakeholder Liaison: Act as a professional and polished point of contact for high-net-worth individuals, institutional investors, and global partners, upholding the firm's elite reputation.
Time-Zone Synchronization: Monitor and adjust schedules dynamically to accommodate executive travel and late-stage meeting changes across US, Asian, and African markets.
Discretion and Protocol: Handle highly confidential business insights, scheduling matters, and executive interactions with absolute diplomacy and strict adherence to corporate governance.
Requirements
Matric and a relevant tertiary qualification or diploma in Office Administration, Business Management, or a related discipline.
5 - 8 years experience of which at least 2 years must be working within private equity, venture capital, asset management, or broader financial services environments.
Exceptional professional etiquette, elite verbal and written communication skills, and robust cross-cultural corporate awareness.
Demonstrated willingness and ability to occasionally work non-standard or odd hours to accommodate executive travel schedules and international time differences (this can be done remotely).
Ability to operate successfully within a highly professional, focused investment office environment.
Required Software Skills: Microsoft Office 365 (Advanced Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, Google Suite.
Collaborative platforms (e.g., Slack, Monday.com, or Asana)
Benefits
Half-day working, on site.
Flexible working hours.
Temporary support with the potential to get offered a permanent opportunity.
Skills Required
- Matric and a relevant tertiary qualification or diploma in Office Administration, Business Management, or related discipline
- 5 - 8 years experience, with at least 2 years in private equity, venture capital, or financial services
- Exceptional professional etiquette and elite verbal and written communication skills
- Ability to work non-standard hours to accommodate executive travel schedules
- Ability to operate in a highly professional investment office environment
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The Company
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
