Playing a vital role in the financial administration and debtors control for an established wine estate based in Somerset West, this position oversees essential ledger maintenance, payment processing, and credit control operations. Working on-site between 8:00 and 13:00, the role ensures smooth synchronization between inventory and accounting platforms while upholding accurate records across both promotional and standard customer accounts.
Connecting core finance processes with trade and private client relations, the position maintains critical interfaces including vendor portal uploads and daily transaction allocations. This morning-hours contract position delivers key operational support through precise electronic filing, accurate cost centre tracking, and active debtor management.
Key Responsibilities
Process all customer and promotional invoices within Cin7 and Xero to maintain up-to-date income accounts.
Execute manual corrections for any customer or stock synchronization errors between Cin7 and Xero.
Synchronize Xero and Cin7 transactions daily, ensuring accurate cost centre allocations for all sides of every transaction.
Process purchase orders for inter-company stock purchases to facilitate invoice generation.
Maintain customer CRM profiles and manage price list updates.
Upload invoices to the Shoprite Checkers portal upon receipt of orders, and submit mid-month and month-end statements for payment.
Process Shoprite Checkers rebates and allocate incoming receipts in accordance with remittance advices.
Electronically file and track operational documentation, including invoices and Proofs of Delivery (PODs).
Dispatch bi-monthly statements to customers and conduct regular credit control follow-ups on accounts operating outside payment terms.
Conduct bi-monthly debtors meetings and provide comprehensive feedback reports to the Financial Manager for month-end processing.
Process Paygate, Snapscan, Yoco, and Port to Port receipts alongside journal fees as bank payments arrive.
Process journal entries for Cost of Sales to the Monthly Promotional Account for promotional invoices to ensure proper expense classifications.
Process staff reimbursements in Xero and assist with supplier account queries as required.
Manage telephone and email interactions with private clients and trade customers on a daily basis.
Requirements
Practical experience in financial administration, debtors control, and credit control functions.
Proven experience handling client communications across both private and trade customer bases.
Experience managing electronic documentation tracking, including PODs and invoice filings.
Ability to work on-site in Somerset West during morning hours (8:00–13:00).
Direct experience operating retail portals, specifically uploading statements and invoices onto suppliers an advantage
Available immediately for a contract
Required Software Skills
Cin7
Paygate
Port to Port
Snapscan
Xero
Yoco
Benefits
Skills Required
- Practical experience in financial administration, debtors control, and credit control functions
- Experience handling communications with private and trade customers
- Experience tracking electronic documentation, including Proofs of Delivery and invoice filings
- Ability to work on-site in Somerset West from 8:00 to 13:00
- Availability to start immediately for a contract position
- Experience operating retail portals and uploading statements and invoices
- Experience with Cin7
- Experience with Paygate
- Experience with Port to Port
- Experience with Snapscan
- Experience with Xero
- Experience with Yoco
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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