Grounds Supervisor

Essential Job Functions

Created 4-1-2016

Position: Grounds Supervisor

Department:    Grounds

Primary Responsibilities: (guest interaction, ordering responsibilities, clean up duties, clerical responsibilities, etc.)

·          To create and the implement the Greenbrier Vision Statement through immaculately groomed lawns, constantly blooming flora, and the preservation of our heritage trees 

·         To realize the Four Mission statements through landscape and horticulture

·         Employees – through mentoring, education and prioritizing of work

·         Guests/Members – by presenting immaculately groomed lawns at all times (growing season) with attention to detail on path and flower bed edges while providing the design and implementation of constantly blooming flora

·         Owners – by driving efficiency of the Grounds team members through long-term and short term planning and hiring

·         Community – by participating in local Garden Clubs and other forums that involve our local citizens

·         Coordinating special work / request and projects with other departmental managers

·         Tracking payroll and time charged out for maintenance work

·         Responding to radio / telephone calls and e-mails

·         Keeping a stock of warehouse items such as gloves, masks, safety glasses and cleaning supplies

·         Assist in the design of landscape and flower beds including plant selection for the shrubs, trees, flowers, bulbs, etc. along with coordinating the delivery, layout and planting of the spring, summer and fall flowers throughout the grounds and golf courses.

·         Supervise grounds maintenance staff by prioritizing work and making appropriate assignment to accomplish the work in a timely and efficient process.

·         Maintaining the equipment through necessary daily task and preventive maintenance, assisting when necessary with the repair by means parts acquisition or hand on help.

·         Oversee the interior plant program, including the purchase of plants required, stocking and maintaining them in the greenhouses, changing out as necessary and providing plants for events when requested

·         Must have a WV Commercial Applicators License or obtain one within 45 day of employment in order to oversee all application related to landscape, lawn and pest management including the necessary scheduling and training of the registered technicians in order for staff to maintain required licensing.

·         Assist in selection and acquisition of Christmas related plants and trees, including poinsettias and the large trees used during the holiday seasons

·         Assist in acquiring bids on all grounds related projects, general needs, equipment purchases and or repairs, materials, labor and any needs that may arise in the grounds department or from other departments within the Hotel.

·         Must be knowledgeable in diseases recognition of all types in found in trees, shrubs, lawns and flowers

Secondary Responsibilities:

·         Posting current information on the bulletin board and sharing updated information in daily line up meetings

·         Posting and or communication of work schedules

·         Participates in departmental and hotel meetings

·         Conducts safety audits and safety awareness training

·         Coordinates and schedule staff for hotel required training 

·         Ordering tools / materials as needed with approval from Director of Grounds

·         Assist in the coordinated effort of snow removal from sidewalks, roadway and parking lots throughout the winter months

·         Interviewing and selecting new employees for temporary, full time and specialized positions in the grounds department

Normal Working Hours: (Shift, days)

·         Salary Position that requires a commitment to work hours as needed based on hotel and property needs that will meet the highest level of expectations

·         Weekend and extra hours as required

·         On call situations may arise

In order to be successful in this position, the ideal candidate must meet the following criteria

in addition to the Ten Essential Attributes for All Employees.

Past Work Experience Requirements: (Type of work, number of years required, equivalent experience, etc.)

·         3 years of experience in horticulture and landscaping maintenance

·         3 years of experience in turf grass management or maintenance program

·         2 seasons / years of supervisory / leadership experience in directing and managing a crew of 10 or more staff members in the fields of landscaping and turf grass maintenance

Educational Requirements: (Degree/Certification, highest required/preferred, field of study)

·         High School Diploma or G.E.D.

·         Bachelor’s degree in horticulture or acceptable certification in landscape and or turf grass management with 3 years of experience and equivalent knowledge base training related to landscape and lawn maintenance.

·         Must have a WV Commercial Applicator License in the required fields related to managing the storage, handling and application of insecticides, fungicides and herbicides.

·         Must have a current WV drivers license, class “D” is preferred but not required

Communication Skills Requirements: (Verbal: phone, in-person, group; Written: memos, documents)

·         Ability to effectively communicate daily assignments to staff

·         Ability to listen and respond appropriately to employee questions and requests

·         Ability to effectively communicate in-person, via phone, pager, 2-way radio, e-mail and written business documents

·         Ability to communicate with resort guest related to concerns and or questions about plants, trees, flowers etc.

Technical Requirements:

·         Knowledge of proper planting procedures for trees, shrubs and flowers

·         Knowledge of pesticides, herbicides and fungicides including use and application

·         Knowledge of the required maintenance of trees, shrubs, flowers and lawns

·         Understand proper Personal Protective Equipment for different job classifications

·         Understand use, procedures and maintenance of equipment and machinery

Computer
Experience

Level
(Beginner, Intermediate, Advanced)

Word Processing

Intermediate to Advance

Spreadsheet

Intermediate to Advance

Database

N/A

Programming

N/A

Calendars

Intermediate to Advance

Internet

Intermediate to Advance

Hardware Installation

N/A

Technical Skills

Skill Level (Beginner, Intermediate, Advanced)

Typing      

Intermediate to Advance

Data Entry

Intermediate to Advance

Other

N/A

Physical Requirements:

Location of Work

Yes

Yes

X

Indoors

Heated

X

X

Outdoors

X

Below Ground

Temp. Fluctuations

X

X

Elevated Areas

Personal Protec. Equip. Req

X

Work Postures

Continuous (up to 8 hrs. in an 8 hr. shift)

Frequent (up to 5.5 hrs. in 8 hr. shift)

Infrequent (up to 3 hrs. in an 8 hr. shift)

Rarely(up to .5 hr in 8 hr. shift)

Standing

X

Sitting

X

Walking

X

Climbing

X

Bending/   Stooping

X

Overhead Reaching

X

Arm/Hand Movement

X

Hand/Eye Coordination

X

Other  (Define)