Greece - Operations Assistant / Coordinator (Internal Only)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The main responsibility of the Operations Executive will be to coordinate and execute shipping operations for agency ship calls at Fujairah /Khorfakkan.

Contract: Permanent 

Location: Piraeus, Greece (On-Site)

Key Responsibilities:  

• Board vessels as / when required.
• Book port services for the vessel’s pier-side operations.
• Follow up and report to the principal of the medical cases transferred to local clinics
• Coordination of delivery of incoming/outgoing freights.
• Coordination of stores/provisions/spare deliveries.
• Booking of waste management services
• Bunkers deliveries co-ordination
• Comply with all Health & Safety policies.
• Use and update the internal systems.
• Responding to the principal’s / vessel’s requests through email or phone in a timely manner (24/7).
• ISS vendors and principals’ vendor co-ordination.
• Provide assistance to the local partners in the Greek islands when required.
• Liaison between the vessels and Piraeus and Airport immigration.
• Interaction with key ship’s staff.
• Liaison between principals and port services when crew change is needed.
• Responsible for immigration paperwork for medical/disciplinary disembarkations.
• Able to provide local immigration regulations to the vessels and/or principals.
• Meet & greet joining or leaving crew at the port and at the airport (when necessary).
• Transport crew via company car when necessary
• Maintain internal crew changes records and invoices
• Provide assistance to the local partners in the Greek islands when required.

Candidate Requirements:

• Good communication skills, oral and written.
• Knowledge of port agency business.
• Use of software.
  
• Valid Driving License

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture. 

The Power of People - we rely on the strength of local agent knowledge and relationships. 

Progress - we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-DNI