Application Instructions
Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.
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Number of Positions: 1Position Overview
The Grants, Operations, and Compliance Manager oversees grant administration, operational compliance, and business processes that support organizational effectiveness. This role partners across departments to ensure compliance funding requirements, strengthen operational systems, mitigate risk and support the successful execution of organizational priorities.Job Description
Grant Management & Compliance
Manage post-award grant administration for public funding sources, ensuring compliance with all federal, state, and local requirements
Monitor grant-funded activities and expenditures to ensure alignment with approved budgets and regulations
Maintain thorough documentation and audit-ready records for all grants
Support compliance with AmeriCorps and other government-funded program requirements
Conduct compliance monitoring activities, including site visits and internal reviews
Reporting & Data Coordination
Lead preparation and submission of timely, accurate grant reports (financial, programmatic, and outcomes-based)
Coordinate with program and data teams to collect, verify, and synthesize required reporting data
Collaborate with finance to reconcile expenditures and produce financial reports
Track reporting deadlines and deliverables through a centralized grants calendar
Operations & Process Management
Maintain and improve internal systems for grant tracking, reporting, and compliance workflows
Identify and implement process improvements to increase efficiency and reduce risk
Support internal training and guidance on grant compliance and reporting expectations
Assist with AmeriCorps contract management and related operational requirements
Selective Grant Writing Support
Provide support on local, state, and federal grant applications, including writing, assembling materials, formatting, and compliance review
Coordinate internal inputs for proposals when needed, ensuring accuracy and alignment
Cross-Functional Collaboration
Serve as a liaison between Advancement, Finance, and Program teams to ensure aligned grant execution
Support organization-wide initiatives, events, and trainings as needed
Qualifications & Skills
Bachelor’s degree in public administration, nonprofit management, business, finance, or related field
2–6 years of experience in grant administration, compliance, or government funding management
Strong knowledge of grant reporting and compliance requirements, especially for public funding (federal/state/local)
Experience working with financial reports, budgets, and data tracking
Exceptional organizational and project management skills with strong attention to detail
Ability to manage multiple deadlines and priorities in a fast-paced environment
Strong written and verbal communication skills, particularly in reporting and documentation
Proficiency in Microsoft Office Suite and grant management systems
Ability to work independently while collaborating across teams
Preferred
Experience with AmeriCorps or other federally funded programs
Familiarity with nonprofit or education-based organizations
Experience supporting audits or compliance reviews
Benefits
Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.
Employment at City Year is at-will.
City Year does not sponsor work authorization visas.
Skills Required
- Bachelor's degree in public administration, nonprofit management, business, finance, or related field
- 2-6 years of experience in grant administration, compliance, or government funding management
- Strong knowledge of grant reporting and compliance requirements for federal, state, and local funding
- Experience working with financial reports, budgets, and data tracking
- Exceptional organizational and project management skills with strong attention to detail
- Ability to manage multiple deadlines and priorities in a fast-paced environment
- Strong written and verbal communication skills, particularly in reporting and documentation
- Proficiency in Microsoft Office Suite and grant management systems
- Ability to work independently while collaborating across teams
- Experience with AmeriCorps or other federally funded programs
- Familiarity with nonprofit or education-based organizations
- Experience supporting audits or compliance reviews
What We Do
City Year helps students and schools succeed, while preparing the next generation of civically engaged leaders who can work across lines of difference. Diverse teams of City Year AmeriCorps members provide support to students, classrooms and the whole school. Schools that partner with City Year are up to two to three times more likely to improve in English and math assessments, and the more time students spend with AmeriCorps members, the more they improve on social, emotional and academic skills— skills that help students thrive in school and contribute to their community. A proud member of the AmeriCorps national service network, City Year is supported by AmeriCorps, local school districts and private philanthropy. City Year partners with public schools in 29 communities across the U.S. and through international affiliates in the U.K. and South Africa.
