Grants Manager

What will this person be responsible for?

Manage assigned external County grants through planning, implementation, reporting, compliance, and closeout; coordinate with departments, funders, partners, and County stakeholders; support grant and contract preparation; monitor budgets and performance; and ensure outcomes and compliance with funding requirements, state/federal standards, and County standards and goals.

What will this person spend their time doing?

Managing an assigned grant portfolio; communicating with funders; coordinating applications, agreements, reports, and supporting documentation; monitoring budgets, performance measures, and deliverables; providing grant-management, contract-management, and quality-assurance support; analyzing data; preparing reports and presentations; and identifying and addressing compliance or implementation issues.

What will a new person need to learn to be successful in this role?

County grant-management processes and systems; applicable federal, state, and local funding requirements; assigned programs and stakeholders; County budget, contract, reporting, and documentation processes; performance-management expectations; and how to work effectively and independently in a remote/hybrid environment. The employee will also need to understand the County's emergency-essential expectations for the position.

Projected Start Date: January 11, 2027 (1/11/2027)

Purpose of the position:  

The purpose of this position is to provide project management and administrative support to grant initiative(s) and programs to ensure outcomes and compliance with funding requirements, state/federal standards, and Agency standards and goals.

Minimum Education, Training and/or Experience (required at time of hire):  Bachelor’s degree in a related field and at least three (3) years of experience in program area and/or planning project implementation and coordination; or an equivalent combination of education and experience.

Essential Functions of the position:

• Provide support in the planning, development, and implementation of grant objectives and the evaluation of projects, initiatives, and programs to include the collection and monitoring of performance measures. 
• May lead community engagement and outreach strategies to include collecting and gathering community feedback and disseminating information on the systems and programs.
• Serve as a primary contact and manage communication with the grant funder regarding programmatic and fiscal reporting, training, and technical assistance.
• Provide logistical and staff support to grant initiatives, projects, and programs to include a combination of grant management, contract management, and program quality assurance and compliance. 
• Develop and maintain positive working relationships in a variety of settings, working with all levels of the program’s stakeholders, county and partner leadership in order to guide group efforts through an efficient and effective system.
• Administer grant and contract preparation and submission among requesting County departments and ensure compliance.
• Assist with budget development and monitoring, as well as fiscal and outcomes/performance management for system priorities, programs and services. 
• May develop & format publications and materials about grant strategies and initiatives, including information for public facing website.
• Collect and analyze data/information relevant to the program and/or grant, prepare documents and reports for specified planning and evaluation projects and present oral and written analysis of data.
• Design, develop, and prepare documents, reports, and presentations regarding the program portfolio to a variety of audiences.
• Establish and monitor practice/operational standards in accordance with funding requirements, state/federal standards, and Agency standards and goals. 
• Perform other related duties as assigned.

Knowledge, Skills, Abilities:

• Knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
• Knowledge of grant writing, acquisition, and management.
• Knowledge of current federal, state and local government grant programs.
• Knowledge of technical and administrative rules and regulations in the subject area.
• Communication skills to relay industry information regarding current issues and to present findings in such situations.
• Ability to prepare written findings and present recommendations supported by facts and to prepare and analyze financial information involving existing issues pertaining to the subject area and to present it in oral and/or written form.
• Basic problem-solving skills to interpret compliance and report findings to management.
• Project management skills to work as a team to develop new processes and procedures based upon changes in laws and regulations or industry practice.
• Ability to provide appropriate documentation to support conclusions
• Ability to organize and format reports to comply with applicable guidelines.
• Ability to review and document compliance with laws and regulations.

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture, one that fully engages all of our employees, honoring and building on each employee's unique experiences, opinions, and perspective.

It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race, natural hair or hairstyles, ethnicity, creed, color, sex, sexual orientation, gender identity or expression, national origin or ancestry, marital or familial status, pregnancy, veteran status, religious belief or non-belief, age, or disability or any other legally protected class under federal or NC State law. EEO practices and employment decisions regarding recruitment, hiring, assignment, promotion and compensation shall not be based on any of these protected classes. In addition, the County expressly prohibits any form of workplace harassment or discrimination.