The Role
Manage the full grant lifecycle: identify opportunities, oversee proposal development, ensure compliance, track budgets and reporting, maintain databases, liaise with funders, and supervise grant-writing staff.
Summary Generated by Built In
Grants Manager
The Grants Manager oversees the entire grant process, from identifying funding opportunities to ensuring compliance with grant regulations, requiring strong project management and communication skills with funders and supporting program teams. This role is responsible for managing the grant writing team, ensuring alignment with mission, strategic goals, and compliance with grantor requirements.
- Must have a commitment to fostering a workplace culture of Equity and Inclusion.
Reports to: Director of Advancement & Engagement
Hours : Primarily Monday – Friday, 9:00 A.M. – 5:00 P.M., some evenings and weekends
Status: Full‐time, exempt with benefits
Salary: $60,000 - $70,000 Based on experience
Responsibilities:
- Grant Management: Track deadlines, deliverables, and compliance requirements; oversee the award, payment, and closeout process; manage grant contracts, budgets, track expenditures and coordinate with finance in preparing financial reports.
- Data & Systems: Manage accurate records in centralized database grant tracking software. Maintain detailed donor files in SharePoint folders and analyze program data to support grant goals
- Proposal Development: In cooperation with external grant writing team and senior leadership, prepare, edit, and submit high-quality corporate, foundation and government grant proposals and applications - ensuring compliance with funder guidelines and eligibility requirements
- EITC program management: Promote EITC Tax Credit program and encourage business and corporations to make eligible contributions to the Frick; complete annual renewal and reporting requirements.
- Collaboration: Work with program, finance, and administrative teams to gather data, design projects, and build budgets
- Evaluation: Conduct program evaluations to measure success and ensure compliance with grant requirements
- Reporting: Monitor, report, and interpret donor activity on a weekly, monthly, and quarterly basis and communicate to appropriate staff. Create and implement contingency plans when needed.
- Prepare and submit interim and annual reports to funders.
- Relationship Management: Serve as the primary liaison with funders, partners, and internal stakeholders; participate in information sessions and calls for applications
- Stewardship: Communicate with funders and new prospects, maintain stewardship records
- General administration: Support other efforts and complete other duties as assigned.
Qualifications:
- Committed to fostering a workplace culture of inclusion and belonging.
- 3 years of relevant professional fundraising experience with demonstrated results.
- Demonstrated strong writing and editing and presentation skills
- Proficiency in Microsoft Office, mail merge, advanced excel spreadsheet management and CRM databases
- Curious, empathetic, and collaborative with ability to work independently or as part of a team.
- Excellent interpersonal and customer service skills; pleasant phone manner a must.
- Bachelor’s degree in related field or, 4 additional years of comparable work experience.
- Clearance of a background check.
The Frick Pittsburgh is an Equal Opportunity Employer committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity and urges qualified diverse applicants to apply.
Skills Required
- Commitment to fostering a workplace culture of inclusion and belonging.
- 3 years of relevant professional fundraising or grant management experience.
- Strong writing, editing, and presentation skills.
- Proficiency in Microsoft Office, mail merge, advanced Excel spreadsheet management, and CRM databases.
- Experience maintaining donor files and records in SharePoint or similar systems.
- Ability to work independently and collaboratively; strong interpersonal and customer service skills; pleasant phone manner.
- Bachelor's degree in a related field or four additional years of comparable work experience.
- Clearance of a background check.
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The Company
What We Do
The Frick Pittsburgh is a complex of museums and historical buildings located on an estate in Pittsburgh, Pennsylvania, formed around the collections of Helen Clay Frick. It features museums, historical buildings, gardens, and offers tours and exhibitions related to art and history.
