Grants & Data Specialist

Description

The Grants & Data Specialist supports SALT Outreach's fundraising, reporting, compliance, and data management functions. This position serves as a key member of the Grants & Data Department, helping ensure the organization maintains strong grant stewardship, accurate program reporting, and data-driven decision making.

The ideal candidate is highly organized, analytical, detail-oriented, and eager to develop expertise in nonprofit grants, program evaluation, and organizational strategy. This role may offer opportunities for professional growth and leadership development within a rapidly growing nonprofit organization.

Responsibilities and Duties: 

The functions of this position include: 

Grant Administration & Compliance - 40%  

• Maintain grant calendars, reporting schedules, and compliance requirements.
• Track grant deliverables, outcomes, and reporting deadlines.
• Coordinate with program staff to collect required data, narratives, and supporting documentation.
• Prepare draft grant reports for review and submission.
• Maintain grant files, contracts, agreements, and supporting documentation.
• Assist with grant monitoring visits, audits, and funder requests.
• Support budget tracking and reimbursement documentation.

Data Management & Reporting - 30%

• Assist with data collection, validation, and reporting across organizational programs.
• Generate reports from HMIS (Homeless Management Information System), CorSalis (internal system), and other data tracking systems.
• Maintain outcome tracking tools and organizational dashboards.
• Support data quality efforts and continuous improvement initiatives.
• Assist with annual reports, impact reports, board reports, and program evaluations.
• Analyze program outcomes and identify trends that support organizational decision-making.

Grant Writing & Development Support - 20%

• Research funding opportunities and prospective grant funders.
• Assist with proposal development and application assembly.
• Draft organizational narratives, program descriptions, and supporting grant content.
• Gather supporting documents and attachments for applications.
• Maintain funding prospect pipelines and grant tracking systems.
• Support stewardship activities and funder communications.

Strategic Projects - 10%

• Assist with special projects, new initiatives, and organizational growth efforts.
• Support strategic planning activities and cross-departmental initiatives.
• Participate in process improvement efforts and system development projects.
• Provide administrative and project management support for department priorities.

Requirements

 Qualifications: Requirements:

• Experience with data management, reporting, research, or nonprofit administration preferred.
• Grant writing, grant management, HMIS, CRM, or database experience preferred.
• Strong writing, editing, and communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office and Google Workspace.

Education and Experience: 

• Bachelor's degree required; nonprofit management, public administration, communications, business, social sciences, statistics, or related fields preferred. 
• Relevant coursework or certifications in grant writing, data analysis, or project management is a plus.

Desired Characteristics: 

• Passion for SALT Outreach's mission and the communities we serve.
• Intellectual curiosity and willingness to learn complex systems.
• Strong sense of ownership and accountability.
• Ability to work independently while collaborating effectively across departments.
• Interest in leadership development and long-term professional growth.
• Comfort working in a fast-paced environment.

Physical Requirements: 

• Must be able to sit at a desk and work on a computer for extended periods.
• Primarily in-office role with optional hybrid-flexible schedule as follows:
  • After 6 months of employment - 1 day/week remote
  • After 1 year of employment - 2 days/week remote