The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.
Position: Grants Coordinator
Reports To: Senior Grants and Contracts Manager
Scope: CIPE is seeking a full-time, non-exempt Washington D.C. based Grants Coordinator in the Grants, Finance and Operations department. The Grants Coordinator is responsible for assisting and providing support to the Senior Grants & Contract Manager with CIPE’s grants and contract management processes, including, but not limited to, management of the CIPE grant/contract portfolio, maintenance of data in the project management database, preparing reports, providing training on grants/contracts procedures, reviewing grant/contract documents submitted for approval for compliance with CIPE and donor requirements, and maintaining project files. The Grants Coordinator provides an essential role in ensuring smooth grant operations, timely processing, quality control, and accurate recordkeeping. This is an administrative position.
Responsibilities Include:
- Provides day-to-day assistance to Grants Managers and Programmatic staff as needed
- Maintains a strong knowledge of federal rules and regulations that govern grants and cooperative agreements
- Receives, files, logs, and processes all grant documents (including both paper and electronic files)
- Accurately identifies and enters pertinent data into database, including grant agreement/contract data, grant/contract modifications; reports, travel authorizations and reports, etc.
- Maintains and ensures accessibility of all necessary documentation on the scan drive
- Prepares files and documents for CIPE’s single audit and donor specific audits
- Assists with the pre-award diligence process by reviewing Accounting Questionnaires for completion, verifying funding eligibility using the Bridger database, and completing the applicable sections of the risk analysis
- Assists with monitoring partners for compliance with grant terms and requirements
- Provides training to staff on project management database and compliance procedures
- Assists with project close-outs by scanning and entering the necessary information into the database, sending files to storage, and managing archive logs for closed projects
- Other duties in the Grants/Finance Department as assigned such as, but not limited to preparation of training materials and providing support to colleagues.
- Conducts terrorist checks/certifications on all vendors, consultants, grantees, participants and staff
- Adhere to appropriate CIPE, NED and the U.S. Chamber of Commerce policies and procedures.
- College degree and 1+ years experience working with grants required.
- Excellent record keeping and organizational skills and exceptional attention to detail.
- Knowledge of MS Office products (Word/Excel/Access/Outlook) essential;
- Knowledge of a foreign language (French/ Spanish/Arabic) and experience working with relational databases preferred but not required.
- Familiarity with Federal award life cycle including award management process and procedures
- Proficiency in basic Microsoft Office suite (including Word, Excel, PowerPoint) and/or Google suite (docs, slides, sheet).
- High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skill in fast-paced environment.
- Professional level communication skill in both oral and written forms
- Ability to handle multiple, detail-oriented tasks simultaneously with limited supervision.
- Ability to work well under pressure in a fast-paced environment.
- Strong interpersonal and communication skills; team orientation.
- Good financial acumen preferred.
THE SALARY RANGE FOR THIS POSITION IS $57,000-$62,000
Benefits and Perks
Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more!
CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.
Employment is contingent upon the successful completion of a background check, which will be conducted as part of the hiring process.
Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please.
CIPE is an Equal Opportunity Employer.
Top Skills
What We Do
We work with regional partners in the private sector, civil society, and government to ensure citizens are informed, articulate reform priorities, advocate for meaningful change, to pass and implement new laws, and to monitor implementation of reforms.
