Grants & Community Relations Manager

POSITION SUMMARY

The Grants & Community Relations Manager is responsible for leading CAPC's grant development, community partnership initiatives, and strategic projects that advance organizational priorities. This position manages the full grant lifecycle, from prospect research and proposal development through award management, compliance, and reporting, while building and maintaining relationships with foundations, government agencies, corporations, and community partners.

Working closely with the CEO and program leadership, the Grants & Community Relations Manager develops competitive funding proposals, coordinates cross-functional projects, identifies collaborative opportunities, builds relationships with foundations and corporate partners, and ensures all development activities align with CAPC's strategic priorities. This position oversees development systems, donor stewardship, sponsorship fulfillment, and marketing efforts that support fundraising and community engagement. The CEO maintains responsibility for major gift cultivation, executive relationships, and organizational fundraising strategy, while this position provides the operational leadership that supports those efforts.

ESSENTIAL DUTIES & RESPONSIBILITIES

Grant Development & Management (40%)

• Research federal, state, local, foundation, and corporate grant opportunities.
• Maintain CAPC's annual grant calendar and funding pipeline.
• Write, edit, and submit grant proposals, letters of inquiry, and supporting documentation.
• Coordinate with program directors to gather budgets, program data, measurable outcomes, and evaluation information.
• Monitor grant deadlines and ensure all applications and reports are submitted on time.
• Maintain relationships with grant funders and funding partners.
• Track grant awards, renewals, reporting requirements, and compliance.
• Assist with developing new funding strategies aligned with organizational priorities.
• Prepare grant summaries and funding recommendations for executive leadership.

Community Partnerships & Collaborative Initiatives (20%)

• Develop and strengthen relationships with community organizations, foundations, government agencies, educational institutions, and corporate partners.
• Identify and coordinate collaborative funding opportunities and joint initiatives.
• Support workplace giving and employee engagement initiatives.
• Represent CAPC at community meetings, coalitions, networking events, and partnership forums.
• Assist the CEO with cultivating new strategic partnerships.
• Coordinate with the Development Manager to secure sponsorships and funding support for organizational events and special initiatives.

Development & Marketing Operations (20%)

• Maintain grant files, records, reporting systems, and compliance documentation.
• Support donor and funder stewardship by coordinating timely acknowledgments, recognition activities, impact reporting, and ongoing engagement.
• Assist with development reporting, dashboards, and impact measurement.
• Utilize donor management system (DonorPerfect) and grants management systems to track gifts, funding activities, outcomes, and donor communications.
• Support board committees and leadership teams with grant and partnership-related information.
• Collaborate with the Marketing team to develop compelling stories, impact narratives, and program highlights.
• Assist in developing collateral materials, presentations, fact sheets, and case statements to support funding and partnership efforts.
• Contribute content for newsletters, website updates, donor appeals, and stakeholder communications related to grants and special projects.

Special Projects & Donor Relations (20%)

• Support CEO-led fundraising initiatives and strategic projects.
• Collaborate with the Development Manager on annual giving campaigns, donor appeals, year-end fundraising efforts, and stewardship activities.
• Prepare reports, presentations, briefing materials, and grant-related analyses for leadership and board review.
• Assist with large grant initiatives and collaborative proposals.
• Coordinate special projects as assigned.
• Participate in organizational planning and leadership meetings.
• Support development of large-scale, multi-agency, and capacity-building grant initiatives.
• Collaborate with the Development Manager on strategies that align grant funding, major gifts, sponsorships, and annual giving efforts.
• Collaborate with the Development Manager to support major gift cultivation activities, including prospect research, donor briefings, meeting preparation, and follow-up communications.
• Support board fundraising activities and committee meetings.

PERFORMANCE MEASURES

Success in this position will be evaluated by:

Grant Development

• Total grant dollars submitted annually.
• Total grant dollars awarded.
• Grant renewal rate.
• 100% on-time grant reporting.

Fundraising

• Sponsorship revenue growth.
• Annual giving growth.
• Donor retention.
• Number of new funding prospects identified.

Operations

• Accurate donor database management.
• Timely donor acknowledgments.
• Development dashboard reporting.
• Cross-department collaboration.

Partnerships

• Number of new corporate partnerships established.
• Number of community partnerships established or strengthened.
• Sponsorship fulfillment.
• Timely Board support and committee engagement.

WORKPLACE EXPECTATIONS

• Represent CAPC professionally in all settings.
• Maintain strict confidentiality.
• Work collaboratively across all departments.
• Meet deadlines and manage competing priorities.
• Support CAPC's mission and values.
• Demonstrate sound judgment, professionalism, and accountability in all interactions with internal and external stakeholders.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's degree in Nonprofit Management, Communications, Business Administration, Public Administration, English, Marketing, or related field.
• Minimum five years of progressively responsible nonprofit development experience.
• Demonstrated success securing foundation, corporate, and government grants.
• Exceptional grant writing and business writing skills.
• Experience managing multiple complex projects simultaneously.
• Knowledge of nonprofit fundraising principles and donor stewardship.
• Experience managing donor databases (DonorPerfect preferred).
• Strong analytical and organizational skills.
• Excellent verbal, written, and presentation skills.
• Ability to build relationships with diverse community stakeholders.
• Proficiency in Microsoft 365 applications (Word, Excel, Outlook, PowerPoint, and Teams) and donor management/fundraising software.

PREFERRED QUALIFICATIONS

• Experience with government contracts and grant compliance.
• Experience developing program budgets for grant proposals.
• Knowledge of California nonprofit funding sources.
• Experience with CRM systems and fundraising analytics.
• Bilingual (Spanish preferred).

Condition of Employment: Employment is contingent upon successful completion of required health screenings, including a TB test, DOJ fingerprint clearance, and a DMV background check, as applicable to the position. All screenings and background checks are conducted in accordance with federal, state, and local laws and are contingent upon a conditional offer of employment. 

Physical Demands: This position requires the ability to sit, stand, walk, talk, hear, and use hands to type, handle materials, and operate standard office equipment. Occasional reaching, bending, kneeling, or climbing may be required. The employee must be able to lift and move up to 25 pounds as needed. Adequate vision for reading, computer work, and general office tasks is essential. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Equal Employment Opportunity: CAPC is an equal opportunity employer and prohibits discrimination or harassment based on any protected characteristic in accordance with federal, state, and local laws.

Community & Collaboration Statement  

Striving to create an experience of value, connection, and belonging.  

At-Will Employment Statement 

Employment with CAPC is at-will. This means that either the employee or the organization may terminate the employment relationship at any time, with or without cause or advance notice. Nothing in this job description is intended to create a contract of employment or alter the at-will nature of the relationship. 

Funding Disclaimer 

This position is grant-funded and is contingent upon continued funding. The position may be eliminated due to loss of funding or organizational restructuring.