Grants and Sponsorship Specialist

Position Summary:

The Grants and Sponsorship Specialist supports the organization’s fundraising and partnership efforts by managing the full grants lifecycle and coordinating sponsorship-related activities. This position specifically focuses on community-based and other private funding sources to close the service gap in Catholic Charities’ programs. This role is responsible for researching, writing, submitting, and tracking grant and sponsorship applications, as well as coordinating sponsorship outreach and fulfillment.

Responsibilities:

Grants Management & Writing

• Manage the full grants cycle, including prospect research, application development, submission, reporting, and compliance tracking
• Write clear, compelling grant proposals, letters of inquiry, and required narratives aligned with organizational programs and priorities
• Gather program data, outcomes, budgets, and supporting materials from internal teams to support grant applications
• Maintain a grants calendar to track deadlines, reporting requirements, and renewal opportunities
• Prepare and submit grant reports in a timely and accurate manner
• Maintain organized records of grant submissions, awards, and correspondence within the organization’s database or tracking system

Sponsorship Applications & Coordination

• Research, prepare and submit sponsorship applications for events, programs, and initiatives.
• Coordinate sponsorship outreach logistics, including preparing outreach materials, tracking outreach efforts, and managing timelines
• Support internal coordination related to sponsorship fulfillment, such as recognition materials, acknowledgments, and benefit tracking
• Ensure sponsorship commitments and deliverables are documented and communicated to relevant staff
• Maintain accurate sponsorship records and reporting for internal use

Collaboration & Administrative Support

• Collaborate closely with the Advancement Director, Development Team, and program leadership to align grant and sponsorship submissions with organizational priorities
• Support cross-departmental coordination to collect information, metrics, and narratives needed for applications and reports
• Assist with preparation of internal reports related to grants and sponsorship activity
• Ensure consistency with organizational messaging, branding, and compliance requirements
• Coordinates community needs assessments

Perform other duties as assigned

Job Requirements

The following requirements are those that are normally required for performance of this position.  Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring low physical exertion, as well as keyboard fingering, talking, hearing and adequate vision on a regular basis to perform the job requirements.  These physical demands are required up to 90% of the time.

Non-Physical Requirements:

Education

• Bachelor’s degree or equivalent experience in nonprofit management, communications, public administration, or a related field

Experience

• 2+ years of experience in grant writing, grants management, or a similar development role, with a track record of securing funding
• Experience with government grant portals (e.g., Grants.gov, SAM.gov), preferred
• Experience working with databases, spreadsheets, and grant tracking systems

Special Skills

• Strong organizational and time management skills to manage multiple projects and meet tight, non-negotiable deadlines.
• Exceptional, persuasive writing and editing skills with the ability to create clear, structured, and compelling narratives
• Ability to conduct thorough, in-depth prospective research and interpret complex grant guidelines.
• Understanding of nonprofit financial structures, including budgets and expense tracking. 
• Ability to collaborate effectively across teams and communicate clearly with internal stakeholders
• Bi-lingual and bi-cultural preferred

Licensure, Registration, Certification

• Certified Grant Writer (CGW) or Grant Professional Certified (GPC) Credential, preferred

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required

Work Schedule: Monday-Friday, 8:00am - 5:00pm
Wage Range: $32.50 - $37.25 per hour, depending on education & experience
Benefits:

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.