Grants and Projects Accountant

Distinguishing Characteristics:  

Under general supervision, assists with grant reporting, compliance monitoring, reimbursements, journal entries, analyses, month-end close, and reconciliation of grant reimbursement accounts and related documents. Supports project and fixed asset accounting activities, including project cost tracking, capitalization support, asset activity, additions, transfers, disposals, reconciliations, and related reporting.  Assists with other general accounting tasks, as needed to support the Tucson Airport Authority (TAA) for Tucson International Airport (TUS) and Ryan Airfield (RYN).  

Essential Functions:   

The following functions and all other functions not included in this job description are to be performed in the best interests and for the greater good of TAA.  

• Support and advocate for TAA’s Mission, Vision, Guiding Principles, act as a champion and role-model of TAA’s Cultural Fundamentals, and assist in the delivery of the TAA’s Strategic Plan goals and objectives. 

• Prepare and record monthly reimbursement packets and entries in accordance with generally accepted accounting principles. 

• Assist in the coordination of the month-end close process. 

• Perform monthly general ledger account analyses and reconciliations, including but not limited to project summaries. 

• Support project and fixed asset accounting activities for capital projects, including tracking project costs, reviewing capitalization support, coordinating asset additions, transfers, and disposals and assisting with reconciliations and reporting to ensure accurate financial records. 

• Review accounting records and transactions as assigned for accuracy, adequacy of supporting documentation, and compliance with company policy and procedures. 

• Assist in preparing for grant audits, ensuring that all project records, procurement documents, and financial reports are organized and complete for audit review. 

• Assist with preparation of the annual Schedule of Expenditures of Federal Awards (SEFA) as part of the Annual Comprehensive Financial Report (ACFR).  

• Prepare fixed-asset roll-forwards, depreciation schedules, and other audit schedules to support financial reporting and audit requirements. 

• Assist with grant reconciliations, including the grant closeout process, ensuring that financial reports, project summaries, and any funding agency required closeout documentation are submitted timely. 

• Support the Director of Grants and Compliance with the final reconciliation of grant expenditures to ensure compliance with funding agency’s reporting and grant closeout standards, including maintaining records per record-keeping guidelines. 

• Reconcile balance sheet accounts and prepare associated schedules as assigned. 

• Actively support the annual financial audit process. 

• Proactively identify areas for potential improvement in the Finance Division and Grants and Compliance processes. 

• Other duties as assigned. 

• Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Command System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders. 

The above listed functions are not necessarily all the essential functions.  Job duties and functions may be expanded or reduced by management based on future changing needs and job requirements. 

Position Requirements: 

A bachelor’s degree in accounting or other related fields from an accredited college or university and two (2) years related experience. TAA will consider any equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities.   

Required Knowledge, Skills, and Abilities: 

Knowledge of: 

• Generally Accepted Accounting Principles (GAAP) 

• Microsoft Excel Intermediate level 

• Enterprise Resource Planning (ERP) software experience  

• Advanced account reconciliations  

Skill in: 

• Perform tasks with a high degree of accuracy and attention to detail. 

• Demonstrated ability to initiate and organize responsibilities and to meet deadlines. 

• Willingness to take independent action relative to work problems requiring immediate solutions, including notification to your supervisor if you are unable to resolve work problems. 

• Work with cross-functional teams and provide excellent customer service. 

• Effective oral and written communication skills. 

• Demonstrated analytical skills and innovative approach to problem-solving.  

Ability to:  

Environmental Requirements 

• Work primarily in a typical, temperature controlled administrative office setting in a semi-enclosed workspace.   

Mental Requirements 

• Effective decision-making abilities.   

• Effectively work in a fast-paced, complex airport operating environment with competing deadlines and multiple tasks and projects. 

• Perform tasks with a high degree of accuracy, maintain confidentiality, giving attention to detail while displaying mature judgment. 

• Ability to initiate and organize responsibilities without observant supervision; and to take independent action relative to work problems requiring immediate solutions.   

• Compile, interpret and analyze complex technical data and information for decision making and reporting purposes. 

• Remain focused and decisive in stressful situations; use sound and effective judgment.  

Physical Requirements 

• Read, write, and speak the English language in an articulate, fluent manner. 

• Communicate clearly via telephone/cellular telephone. 

• Use office machines, i.e., computer, fax, calculators, copy machines and other office machines.  

General 

• Establish and maintain effective and positive working relationships with department personnel, other TAA personnel, outside agencies and airport users as required. 

• Maintain discreet and professional sense of confidentiality; understand that dissemination of information outside of job requirements is based on "need-to-know". 

• Be sensitive and aware of actions and reactions of employees, tenants, and outside agencies, and inform management of appropriate concerns. 

• Perform cross-training within work environment. 

• Engage in self-improvement activities and training. 

• Exercise effective customer service and public relations practices and procedures.  

Licenses; Certificates; Special Requirements: 

• Valid Arizona Driver’s license.  

• Must obtain and maintain access to the Security Identification Display Area (SIDA). 

• Must successfully complete the National Incident Management System (NIMS) 100, 200, 700, and 800 course requirements and certification within the first year of assuming the position.  

• As an employee, you are deemed to be essential personnel as part of TAA’s emergency response and must respond to airport incidents as requested/required. 

• Will serve at the pleasure of the President/CEO and is not covered by the TAA termination appeals process.