The Role
The Grants Administrative Assistant oversees grant-related duties, financial reporting, proposal support, grants monitoring, and maintains grant documentation, ensuring compliance and confidentiality.
Summary Generated by Built In
KAW NATION POSITION DESCRIPTION
TITLE: GRANTS ADMINISTRATIVE ASSISTANT
IMMEDIATE SUPERVISOR: GRANTS & CONTRACTS DIRECTOR
CONTROLLING SUPERVISOR: CHAIR
QUALIFICATIONS:
Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.
RESPONSIBLITIES:
- Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
- Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
- Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
- Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
- Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
- Prepare cover letters and award documentation for Chair signature.
- Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
- Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
- Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.
Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.
Skills Required
- Bachelor's Degree in Business, Accounting, Office Administration or related field
- 3 years experience with federal funding and financial reporting
- Excellent communication skills (verbal and written)
- Experience with funding research and federal grant programs
- Experience with Microsoft Office, especially Excel and Word
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The Company
What We Do
Ponca City Development Authority (PCDA) is a public trust, formed on July 1, 2003 to benefit Ponca City, Oklahoma. PCDA supports the existing industries with business retention and expansion programs, training opportunities and conference sponsorships to build market share. Visit our website for more information on recruiting, retention, marketing and financial opportunities that exist in Ponca City, Oklahoma.
