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OGR AdministrationPosition Title:Grant Specialist - School of NursingJob Family Group: Professional StaffJob Description Summary:The Grant Specialist serves as a key resource for managing sponsored research activities within the School of Nursing. This position provides comprehensive support for both pre-award and post-award processes, ensuring compliance with sponsor and university requirements. Responsibilities include coordinating proposal development and submission, overseeing award setup, monitoring budgets and expenditures, and preparing required reports. The Specialist acts as a liaison between faculty, internal offices, and external partners to facilitate smooth grant administration and maintain regulatory standards. This role contributes to the success and growth of the School’s research portfolio by supporting strategic initiatives, optimizing award management processes, and assisting faculty with project-related needs.Regular on-campus presence is required for this position; however, some remote work may be available in accordance with KUMC policies and departmental needs.Job Description:
Job Duties
Post-Award Administration
Manages post-award activities for an assigned portfolio of School of Nursing faculty.
Review Notices of Award and communicate conditions, restrictions, and deliverables to faculty.
Coordinate award setup and agreements (e.g., subawards, consultant/service agreements, data use agreements) with Sponsored Programs Administration, Research Contracts, and Office of General Counsel.
Monitor grant budgets, expenditures, and personnel effort to ensure compliance with sponsor terms and university policies.
Prepare and submit required interim and final technical and financial reports.
Track subawards, contracts, and consultant agreements to ensure timely invoicing and reporting.
Serve as a liaison between faculty, partners, and Sponsored Programs Administration, ensuring smooth communication and compliance.
Participate in strategic planning and evaluation of award management processes and funded projects.
Represent the School at grant funder meetings and conferences to build networks and support sustainability of funded projects.
Support faculty with project-related meetings, data collection, and basic analysis of program data.
Assist faculty and stakeholders with implementing outreach and recruitment strategies for funded projects.
Perform other financial and administrative functions as assigned by the Director of Grants and Research or Associate Dean of Research.
Identify, evaluate, and resolve financial, compliance, and grant administration issues.
Pre-Award Support
Collaborate with faculty regarding pre-award activities, including reviewing funding opportunities and communicating requirements.
Support proposal preparation, including budget development, effort feasibility, formatting, and compliance with sponsor guidelines.
Coordinate internal routing and ensure proposals meet submission requirements and deadlines.
Maintain accurate documentation for all pre-award processes and submissions.
Ensure all pre-award activities are conducted in accordance with KUMC Policies and applicable local, state and federal laws, regulations, and sponsor requirements.
Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
Develop, maintain and expand job-specific knowledge and skills to keep pace with industry changes and support the university's commitment to excellence and innovation.
Participate in relevant committees, task force, or other similar activities.
Evaluate complex pre-award information, identify discrepancies, and recommend appropriate solutions to ensure accurate and compliant proposal submissions.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
Three (3) years of experience in any of the following areas: research administration, sponsored projects administration, project coordination/management, program coordination/management, grant administration, or a related field. Relevant education may substitute for experience on a year for year basis.
Three (3) years of experience in any of the following areas: grant financial management, financial administration, budgeting and forecasting, accounting support, fiscal coordination, or a related field requiring financial analysis, reconciliation, and management of financial resources. Relevant education may substitute for experience on a year for year basis.
Preferred Qualifications
Education: Master’s Degree in a relevant discipline such as research administration, business, accounting, social science, health services, or administration.
Work Experience:
One (1) year of experience interpreting grant requirements, sponsor guidelines, and regulatory requirements.
One (1) year of experience with grant financial management, including budgeting, forecasting, reporting, and compliance monitoring.
One (1) year of experience using electronic research administration, financial, or enterprise systems.
One (1) year of experience supporting federally funded grant programs and sponsor reporting requirements.
Certifications/Licenses:
Certification in Research Administration.
Skills
Time Management
Communication Skills
Problem Solving and Decision-Making
Organization and Process Coordination
Critical Thinking and Analytical Skills
Attention to Detail
Microsoft Office
Project Coordination and Management
Financial Analysis and Budget Monitoring
Required Documents
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:$29.23 - $43.85Minimum
$29.23Midpoint
$36.54Maximum
$43.85Skills Required
- Three years of experience in research administration, sponsored projects administration, project coordination or management, program coordination or management, grant administration, or a related field; relevant education may substitute year for year.
- Three years of experience in grant financial management, financial administration, budgeting and forecasting, accounting support, fiscal coordination, or a related field involving financial analysis, reconciliation, and financial resource management; relevant education may substitute year for year.
- Master's degree in research administration, business, accounting, social science, health services, administration, or a related discipline.
- One year of experience interpreting grant requirements, sponsor guidelines, and regulatory requirements.
- One year of experience with grant financial management, including budgeting, forecasting, reporting, and compliance monitoring.
- One year of experience using electronic research administration, financial, or enterprise systems.
- One year of experience supporting federally funded grant programs and sponsor reporting requirements.
- Certification in Research Administration.
- Resume or CV.
- Cover letter.
What We Do
The University of Kansas Medical Center is an academic health center that includes a hospital and research institute, dedicated to patient care, medical research, and education.
