*Please note: The salary range reflects the expected compensation for the role over time and does not represent the starting pay range.
AMERICAN VETERANS
Job Description Form
Department/Location:
710 – Trust and Foundation Administration / National Headquarters
Job Title:
Grant & Donation Specialist
Report to:
Trust and Foundation Supervisor
Salary Grade:
ý – Grade 10
($20.18 - $31.39/hour)
Type of position:
ý Full-time o Part-time
Minimum Hours: 40/Week
o Exempt ý Nonexempt
Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not
intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
This position requires the ability to work independently, exercising sound judgment and initiative. Under general direction of the Trust and Foundation Supervisor, and in compliance with the Articles of Incorporation and Bylaws, as appropriate, assists with the activities involving the DAV National Service Foundation (NSF), including The Columbia Trust fund, the DAV Charitable Service Trust (CST), the Disabled Veterans’ Life Memorial Foundation (DVLMF), and performs related work as required.
Essential Functions:
- Review incoming grant requests for completeness and appropriateness with respect to the entities’ current guidelines for funding
- Analyze the (narrative) applications, annual financial documents, governance materials, entity budgets, program-related budgets, and other materials for grant-seeking organizations
- Compose a thorough summary of each grant application and a developed recommendation for the entities’ Administrator and/or governing boards and committees, as appropriate
- Draft and distribute correspondence concerning the approval/rejection of a grant request and any affiliated items associated with the final decision, such as grant contracts or payments
- Maintain relevant information of applicant and/or grant data, including updates to applicant and/or grant data as prompted by changes in organizational leadership
- Adhere to the policy and procedures for record retention with regard to grant and donor related items
- Develop a thorough and current knowledge of each entity with the ability to articulate the information, as requested, to varying constituents
- Serve as a liaison between both internal and external individuals concerning grants from the appropriate entities
- Review grant accountability reports to ensure compliance in accordance with executed grant contracts
- Assist in the selection and preparation of grant data for use in annual reports, magazines, board meetings, budgets, and other high priority items
- Enter and process donations given to each departmental entity
- Maintain accurate hard copy and electronic files of donor data, including updates to donor records
- Create acknowledgments, receipts and other notifications for donors in a timely basis
- Reconcile financial information daily, monthly, yearly; and troubleshoot discrepancies
- Provide other assistance to the Department as assigned by the Supervisor
Essential Skills and Experience:
- High school diploma or equivalent required; 2 years college preferred
- Three or more years of experience in an administrative role, and experience working in grants, research, accounting or charitable programming is preferred
- Must be a detail-oriented, self-starter with the ability to work both independently and as part of a team, when appropriate
- Must have the ability to interact professionally, exercising good judgment, with constituents both internal and external to the organizations
- Must possess excellent verbal and written communication skills, including an accurate use of both the content and presentation of the content to others
- Must utilize strong skills in organization, problem solving, and prioritization of tasks
- Must have computer literacy, including proficient knowledge of Microsoft Outlook, Word and Excel
- Ability to organize, prioritize, process large volumes of work to meet deadlines
Degree of Supervision:
- No Supervisory Responsibilities
Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Demands: Job requires sitting up to eight hours a day and standing two to four hours a day. Body movement primarily in hand and arm functions associated with normal office activities. Hand and eye coordination, and hand dexterity is required for handwriting and keyboarding over prolonged periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires occasional lifting and/or carrying of no more than 25 pounds, and bending, squatting, pushing, and pulling.
- Work Environment: The noise level in the work environment is usually minimal.
Skills Required
- High school diploma or equivalent
- Two years of college
- Three or more years of experience in an administrative role
- Experience working in grants, research, accounting, or charitable programming
- Ability to work independently and as part of a team
- Professional interaction skills and sound judgment with internal and external constituents
- Excellent verbal and written communication skills
- Strong organization, problem-solving, and task-prioritization skills
- Computer literacy and proficiency with Microsoft Outlook, Word, and Excel
- Ability to organize, prioritize, and process large volumes of work to meet deadlines
What We Do
DAV (Disabled American Veterans) is a leading nonprofit that provides a lifetime of support for veterans of all generations and their families. Every year, we help more than 1 million veterans in positive, life-changing ways by helping them access benefits they earned, like healthcare, education and disability, and connecting them to meaningful employment opportunities. We are committed to ensuring that the men and women who stood up for America have the tools, resources and opportunities they need to competitively enter the job market and secure meaningful employment. DAV recognizes the value, talent, education and work ethics that veterans add to the workforce. Through our partnership with RecruitMilitary, DAV sponsors career fairs, including virtual events, to connect veterans with employers nationwide who are committed to hiring them. DAV is the nation’s most resourceful veterans service organization, keeping the promise to support America’s veterans. Learn more at www.DAV.org.
