Grant Coordinator, Pre-Award Research Operations Team

Grant Coordinator

Research Administration Assistant – Band D

The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs (OSP) provides centralized pre-award grant proposal preparation and support for Principal Investigators (PIs) throughout the College of Engineering. The PRO team is charged with coordinating the creation, submission, and tracking of grant proposals to federal and state agencies, foundations, corporate and private sponsors. The team’s overall goals are to provide consistent, high-quality support and excellent customer service while standardizing procedures and expectations for pre-award grant proposal activity.

We have immediate openings for Grant Coordinators to join our team.

What you will do:

The Grant Coordinator will be responsible for serving as a primary point person for PIs across the College for grant proposal submissions, coordinating with administrative managers, department chairs/directors, departmental finance leads, OSP Grant and Contract Officers, and various funding agency representatives to respond to pre-award related issues and questions during the proposal submission process and the pre-award period. This position will help to implement and communicate standard procedures and expectations related to proposal submission, and provide updates and data related to pending proposal submissions.

Due to the ever-evolving nature of the work and peak proposal seasons, this position requires a willingness to flex work schedules to accommodate unforeseen challenges or high volume, and may require occasional overtime, subject to management prior approval.

What you will need:

• Must be detail oriented and possess excellent written and oral communication skills.

• Must be highly competent and knowledgeable in modern office methods and procedures (including electronic filing techniques, telephone etiquette, and professional writing/email communication).

• Ability to work both independently and collaboratively as a part of a team in a professional office environment, working on multiple projects simultaneously.

• Highly proficient with software products including Excel, Adobe Acrobat, MSWord, and Outlook.

• Familiarity with database management and/or financial management tools.

• Ability to handle confidential information and materials.

• Experience interacting and building relationships with high-level clientele, faculty, visitors, and organizational leaders.

• Must be flexible, adaptable, and comfortable working and contributing in an environment where change in process/procedures is the norm while maintaining a positive and productive demeanor.

• Must be willing and able to enhance personal knowledge, skills, and abilities to grow and excel in the field of research administration.

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 

• Associate’s Degree in business, communication or related field with 2 – 4 years of financial and/or administrative experience, or an equivalent combination of education and experience.

What other experience is preferred (but not required):

• Bachelor’s degree preferred.

• Familiarity with Cornell University or other higher education environment.

• Demonstrated experience interpreting instructions and applying for funding from a variety of sources, especially NSF, NIH, DOD, DOE, and NASA, leading the administrative aspects of preparing grant proposals for submission, and interpreting University research compliance requirements.

• Experience with grant submission systems (e.g. Grants.gov Workspace, NSF Research.gov, NIH ASSIST, etc.)

What We Offer:

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits programs include a competitive salary, comprehensive health care options, generous retirement contributions, access to wellness programs, employee discounts with local and national retail brands, and generous paid leave provisions: 3 weeks of vacation, 13 University paid holidays (including end-of-year winter break through New Year’s Day).

• We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay

• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards

Important Notes about Applying:

• Please submit both a cover letter and a résumé to be considered for this position.

• Applications will be reviewed, and interviews will be conducted on a rolling basis.

Visa sponsorship is not provided for this position. 

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Research Administration Assistant

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.73 - $29.90

Remote Option Availability:

Hybrid

Company:

Contact Name:

Kristie Devine

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-11-12