- Serves as subject matter experts to leadership, staff, and institutional stakeholders regarding sponsored programs accounting and financial operations, policies, and procedures
- Leads or assists with the implementation of campus-wide financial administration initiatives, process improvements, programs, policies, and procedures to ensure compliance with applicable sponsored programs rules and regulations
- Analyzes, interprets, and processes complex extramural award actions to ensure financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the institution
- Leads and executes the development, organization, preparation, and updating of complex financial data, journals, accounts, ledgers, reconciliations, reports, and invoices for various financial needs within the enterprise resource planning (ERP) financial system for sponsored programs
- Audits and approves financial transactions such as subaward invoices, PI transfers, refunds, payments, cost transfers and fiscal closeout of awards and projects
- Maintains Sponsored Programs automated financial systems, and develops, and documents controls to ensure system reliability and data integrity
The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of the 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education
The Office of Research, and its employees, are responsible for central research administration, oversight of research policy and compliance, and internal research development programs. The office includes the Office of Sponsored Programs, the Office of Undergraduate Research, as well as several research centers.
The SPBG II will
Provide management and oversight of sponsored program financial administration.
Prepares and submits complex reconciliations, reports, and invoices.
Collaborates with campus representatives to monitor, analyze, and reconcile financial data for sponsored programs.
Interacts directly with project sponsors related to financial reporting, invoicing, payments, and audits on behalf of the University to ensure compliance
Oversees aspects of campus-wide post award initiatives as a
subject matter expert and delivers training to others. Leads team in manager's absence.
The duties and responsibilities allocated to this position are those involved in the financial administration and accounting of the extramural gifts, grants, contracts, and trust accounts awarded to the University by Federal, Corporate, State, Municipal, Foreign, and philanthropic sources. Primary responsibilities include Funds 144, 133, and 233.
The incumbent will be responsible for extramural support accounting duties, including grant and contract financial report preparation and sponsored project fiscal administration. Coordinate the University's extramural support operations. Interpret and analyze financial data. Adhere to policies and procedures that document extramural support financial system operations. Establish and maintain financial records, journals, ledgers, and other records within the Workday ERP system. Produce various and specialized reports. Oversee the allocation of revenues and expenses among funds. Establish, follow, and ensure internal control mechanisms. Advise University management (i.e., Faculty, Dean's Offices, Business Managers, and their staffs) on extramural support policies and procedures. Prepare and deliver extramural support training materials and documentation. Verify automated system integrity. Determine compliance with accounting standards.
Determine cost allocation and methodologies. Decide which of several policies, regulations, or procedures apply to a situation. Perform agency internal and external reconciliation. Establish and maintain records and reports according to Generally Accepted Accounting Principles (GAAP). Develop and maintain grantor agency relationships. Advise University management on extramural accounting operations.
Sponsored Program Fiscal Management and Monitoring
• Audit, review, and approve financial transactions including subaward invoices, cost transfers, refunds, payments, and award closeouts.
• Analyze expenditures for allowability, allocability, reasonableness, and compliance with approved budgets and sponsor guidelines.
• Reconcile departmental accounting records to institutional systems and approved award budgets.
• Verify automated cost allocations (e.g., indirect costs and fringe benefits) for accuracy and compliance.
• Coordinate corrective and adjusting entries with departmental staff and review entries for appropriateness.
• Interpret award documents, budgets, and sponsor regulations to ensure adherence to fiscal requirements.
• Establish and maintain financial systems and procedures for tracking reporting and invoicing deadlines.
• Maintain supplemental records related to cost sharing, fixed assets, budget restrictions, and special award conditions.
• Initiate, review, and record accounting entries, including award closeout transactions.
• Create and manage subaccounts for complex or interdisciplinary awards.
• Review RAMP records and related documentation for accuracy and compliance for approval of created and modified Workday records.
Financial Reporting and Revenue Administration
• Prepare and submit accurate financial reports, invoices, and statements in accordance with sponsor requirements and GAAP.
• Perform monthly drawdown in accordance with sponsor requirements.
• Develop sponsor-compliant financial report and invoice formats when none are provided.
• Prepare annual and final financial reports, invoices, statements, and supporting schedules.
• Draft and coordinate correspondence related to financial submissions.
• Obtain required certifications, signatures, and supporting documentation prior to submission.
• Ensure timely submission of all required materials, including refunds when applicable.
• Coordinate payments as required.
• Monitor timely receipt of sponsor payments and follow up on delinquent accounts.
• Reconcile revenue to sponsor records and audit documentation.
• Determine and process remission of unspent balances when required.
• Communicate with sponsors to resolve reporting, invoicing, or payment issues.
Sponsored Programs Financial Operations and Research Administration
• Lead and execute complex financial reconciliations, journals, ledgers, reports, and invoices within the ERP system (Workday).
• Review and support process and procedures in RAMP system and with Pre-Award Team Members.
• Maintain and document internal controls to ensure data integrity and system reliability.
• Review and approve daily accounting activity for compliance with University, state, and sponsor regulations.
• Support the coordination of award lifecycle actions including re-budgeting, no-cost extensions, and changes in principal investigator.
• Support the monitoring and tracking of cost sharing and matching requirements.
• Support the subaward processes including setup, financial monitoring, invoice review, and payment approval.
• Support campus-wide research administration initiatives, process improvements, and system enhancements.
Sponsored Programs Advisory and Training Role
• Serve as a subject matter expert in post-award research administration, financial compliance, and sponsored programs accounting.
• Advise faculty, department administrators, and leadership on sponsor regulations, University policies, and best practices in research administration.
• Provide training and guidance on interpreting financial and operational data related to sponsored programs.
• Develop and deliver training materials focused on both research administration processes and financial management.
• Maintain current knowledge of sponsor regulations including 2 CFR 200 (Uniform Guidance), FAR, CAS, and GAAP.
• Develop and maintain strong working relationships with funding agencies, auditors, and internal stakeholders.
Audit Support
• Assist with sponsor site visits, internal reviews, and external audits.
• Prepare audit documentation and ensure compliance with sponsor and institutional requirements.
• Respond to audit inquiries and support resolution of findings.
Special Projects
• Participate in special projects related to research administration, financial compliance, system implementation, or process improvement.
• Contribute to institutional initiatives that enhance post-award operations and service delivery.
Competencies:
Anyone selected for interview please be prepared to discuss core competencies related to experience and this position.
• Organizational skills
• Attention to detail
• Customerservice skills
• Problem solving skills
• Analytical Skills
• Familiarity with and electronic workflow environment
Work Arrangement
This position is preferred as a hybrid role, balancing on-campus collaboration with remote work. The University is open to a fully remote arrangement for candidates with demonstrated post-award research administration experience and clear evidence of the ability to work independently, manage complex award portfolios, and meet deadlines with minimal supervision
• Bachelor’s degree in accounting, Finance, Business, or related field. *Two years of accounting experience may be substituted if bachelor’s degree is not in a related field. *
• Minimum of one year accounting experience.
Preferred Qualifications:
Evidence of possessing the understanding of generally accepted accounting
principles.
Working knowledge of “Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (2 CFR 200).”
Broad understanding of complex State, UWSA, and UWM policies and procedures, rules and regulations that govern fiscal activities at the University.
Evidence of experience with, or knowledge of online financial systems.
Evidence of University of Wisconsin accounting system knowledge.
Experience with budgets and budget monitoring.
Evidence of strong customer service skills
Evidence of highly developed problem-solving abilities.
Evidence of strong analytical skills
Bachelor’s Degree in Accounting, Finance, Business, or related field
How to Apply: Interested applicants please apply on-line no later than July 30, 2026. Please include both a resume and cover letter for considerationContact Information: For questions, please contact Amy Rehfeldt at [email protected]Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Skills Required
- Bachelor's degree in Accounting, Finance, Business, or related field (or two years of accounting experience may substitute if degree not related)
- Minimum of one year accounting experience
- Criminal background check required for employment
- Verify identity and eligibility to work in the United States (employment authorization)
- Understanding of Generally Accepted Accounting Principles (GAAP)
- Working knowledge of 2 CFR 200 (Uniform Guidance), FAR, and CAS
- Broad understanding of State, UWSA, and UWM fiscal policies, rules, and regulations
- Experience with online financial systems and enterprise financial systems (Workday, RAMP)
- Knowledge of University of Wisconsin accounting systems
- Experience with budgets and budget monitoring
- Strong customer service, problem-solving, and analytical skills
What We Do
The University of Wisconsin-Milwaukee is a public research university and the second-largest university in the Milwaukee metropolitan area, dedicated to providing high-quality education and research opportunities.
